Finance Officer

Title: Finance Officer – Somali National

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection, and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We're changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

We need to keep children safe, so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

TITLE: Finance Officer

TEAM/PROGRAMME: Finance Department

LOCATION: Burao

GRADE: 4

CONTRACT LENGTH:1 year

CHILD SAFEGUARDING:

Level 3  the role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed.

ROLE PURPOSE:

To assist Burao office operations including but not limited; payment review, invoicing, control accounts, office cash forecast, monthly account, and bank reconciliations working with both internal and external auditors.

SCOPE OF ROLE

Direct reports to: Burao Field Manager

Technically reports to: Area Finance Coordinator

Staff directly reporting to this post: (Currently, one finance assistant)

Working Contacts:

Internal: Finance Team, Budget Holders, Project & support staff, internal audit, and field finance team

External: Tax Offices, External Auditors, Regulatory Bodies, Bank, Insurance, Suppliers, Transporters,

partners

Dimensions:

Save the Children works in 3 regions in Somalia/Somaliland with a current staff complement of approximately 500 staff and a current expenditure of approximately USD 100 million each year.

KEY AREAS OF ACCOUNTABILITY

Finance Officer

1.       Ensure monthly financial diaries are strictly adhered to meet the CENTRE deadlines.

2.       Ensure daily capture of data to the system, validate before posting transactions from GLACOS to AGRESSO Accounts, and report any differences to the Area Finance Team.

3.       Responsible for Burao field office invoicing and address all discrepancies.

4.       Participates close tenders as per the scheme of delegation.

5.       Review and approve Purchase order from the S2P system after ensuring the completeness of the supporting documents and coding.

6.       Reconciling balance sheet/control accounts for Burao transactions monthly

7.       Ensure proper files are maintained in the Finance Department to enable a complete audit trail from the AGRESSO account records to supporting documentation and vice versa.

8.       Ensure prompt monthly submission of Bank and Cash vouchers to the Area Finance Team.

9.       Carry out weekly and monthly cash (Including Float) and bank reconciliation in AGRESSO accounts with the Cashier and Accountant.

10.   Verify completeness and accuracy of all payment supporting documentation before release and Checking the Budget holder approval and Authorizations limits.

11.   Ensure realistic cash forecasts are provided by budget holders, assist the Finance Coordinator/Manager in collating cash requests and monitor the cash and banks balances and ensure minimum bank balances at all times

12.   Maintain updated electronic copies of project budgets and work with project managers and project teams in the monthly budget monitoring and variance analysis meetings.

13.   Preparation and participation of external audit exercises with external auditors for Grant Audits and subsequent implementation of the recommendation.

14.   Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities, and other relevant policies.

15.   Organize and plan training sessions for newly recruited Burao based staffs for the existing SC financial policies and procedures

16.   Establish an effective working relationship with staff under your line-management responsibility conducting routine supervision meetings and annual performance appraisals

17.   Carry out the responsibilities of the role in a way that reflects Save the Children's commitment to safeguarding children in accordance with the Child Protection Policy.

18.   Carry out any other task as per the need for both direct and technically line managers

COMPETENCIES AND BEHAVIOURS (our Values in Practice)

Applying Technical and Professional Expertise

·         Makes decisions based on professional expertise and experience without deferring unnecessarily to others.

·         Shares knowledge and best practice on technical solutions so that others can make the best use of that expertise.

·         Actively seeks new ways to develop the application of technical and professional standards within the team.

Delivering Results

• Delivers timely and appropriate results using available resources.
• Takes responsibility for their work and its impact on others.
• Plans prioritize and perform tasks well without needing direct supervision.
• Understands the link between their work and the organization’s objectives.

Innovating and Adapting

• Suggests creative improvements and better ways of working.
• Seeks out and applies successful ideas from others to overcome challenges.
• Shifts tasks, roles, and priorities to perform effectively under changing or unclear conditions.
• Applies lessons learned to enhance future ways of working.

Working effectively with others

• Actively listens to new and different perspectives and experiences of those they work with
• Proactively supports team members and trusts their capabilities.
• Demonstrates an understanding of their skills and how they complement those of others within diverse teams and groups.

·         Clarifies their role and responsibilities within the team to maximize the impact.

·         Degree or equivalent accounting qualification

·         Minimum 4 years of similar work experience within a busy working environment

·         Computer skills especially in Ms Excel, spreadsheets, Ms Word and Accounting packages, preferably AGGRESO Financial Management System and S2P systems

·         High level of integrity and ability to work as part of a professional team.

·         Ability and willingness to work under high pressure to meet tight deadlines.

·         Good communication and interpersonal skills

·         Supportive personnel management style

·         Good command of English written and spoken

 CHILD SAFEGUARDING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance  Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact. 

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International's Code of Conduct sets out the standards which all staff members must adhere to.

CODE OF CONDUCT

Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Qualified persons with disabilities and qualified female candidates are strongly encouraged to apply.

Interested and qualified applicants can view the profile and apply for this position through the below URLs: -

View the external job posting

Closing Date will 20th of March 2023.