Finance Assistant G6

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified applicants to apply without regard to race, color, national origin, ethnic or social origin, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Female candidates are strongly encouraged !

ABOUT WFP DJIBOUTI

WFP's strategy in Djibouti is aligned with Djibouti Vision 2035 and takes into account the regional strategies of the African Union, in particular Agenda 2063 and the Malabo Declaration on Accelerated Agricultural Growth, and the subregional strategies of the IGAD. It is also aligned with the UNDAF for 2018-2022 and builds on the relevant recommendations of the Zero Hunger strategic review. The fight against poverty is a major way to combat food insecurity in Djibouti. Agricultural potential is limited, but the agriculture, livestock and fisheries sectors offer opportunities for direct assistance to rural households exposed to food insecurity and malnutrition.

ORGANIZATIONAL CONTEXT

This position is located in the Djibouti country office, and the incumbent reports to the Finance Officer. 
We expect a holder at this level who demonstrates responsibility and initiative to answer questions independently while he/she only has general guidance. He/she must use judgment to manage unforeseen events on a daily basis. He/she is expected to manage resources and support and coordinate a team of support staff, or provide specific support services. 

POSITION OBJECTIVE

Coordinate and provide financial, budgetary and administrative support services requiring the recording and interpretation of financial and budgetary information to ensure the proper functioning of support services and inform decision-making. To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

MAIN DUTIES AND RESPONSIBILITIES (indicative and non-exhaustive list)

1. Provide staff with assistance on applicable procedures and technical support in financial and budgetary areas to ensure compliance with financial management policies and rules and WFP Financial Regulations.
2. Assist in developing and implementing financial policies and procedures, and defining and implementing appropriate accounting procedures, systems and internal controls.
3. Ensure daily monitoring of the cash situation to optimize the use of surpluses and maximize investment returns using the liquidity portfolio.
4. Monitor the centralized registry system to process all payments to internal staff and invoices from external suppliers in a timely manner and in accordance with WFP standards.
5. Contribute to the establishment, implementation and monitoring of budgets and monitor expenditures and budget forecasts, to ensure that future financing needs are covered.
6. Liaise with other teams to verify that all financial and administrative services are delivered efficiently and in accordance with the needs of the entire team.
7. Monitor account balances and process financial transactions rigorously and in a timely manner to avoid overdrafts.
8. Monitor and analyze general accounting accounts to undertake corrective measures and complete them successfully.
9. Gather data from WFP database and systems to help generate and analyze monthly financial reports.
10. Assign tasks to other support staff, provide guidance and provide on-the-job training in financial resource management (management of imprest accounts and subsidiary accounts, review and analysis of accounts payable and balance sheet accounts, etc.), to ensure that services are delivered consistently and to required standards.
11. Stand by and follow emergency preparedness practices to immediately respond to financial service needs in country offices and field offices in the event of a crisis.

LEADERSHIP BEHAVIOR FRAMEWORK

Lead by example with integrity
• Respect WFP values, principles and standards - Demonstrate and encourage others to respect WFP values, principles and standards.
• Respect others and value diversity – Values ​​diversity by using respectful and inclusive language, and encourages others to do the same.
• Remains focused and calm under pressure - Remains focused and calm under pressure and encourages others to do the same
• Demonstrates humility and willingness to learn - Demonstrates humility and willingness to learn and share knowledge, frequently seeking and responding to feedback, and taking opportunities for professional development.
 

Achieves results and delivers on commitments
• Delivers results for maximum impact - Holds himself and/or others accountable for delivering results.
• Delegate appropriately – Achieve results against delegated tasks and seek advice and support where necessary.
• Easily adapts to change - Easily responds to change by adjusting work as necessary
 

Promotes inclusion and collaboration
• Is open to all and collaborates - Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
• Provides constructive and timely feedback - Promotes the development of others by providing constructive and timely feedback
• Constructs and shares new perspectives - Listens attentively to others to grasp, learn, construct and share new perspectives.
 

Applies strategic thinking
• Communicates and achieves WFP's vision - Realizes WFP's vision and is able to explain how its objectives support that vision
• Embraces curiosity and new ways of doing things - Demonstrates curiosity and suggests new ways of doing things, where appropriate.
• Analyzes and evaluates data - Collects data and shares knowledge to inform decision-making within the team.
• Considers the impact of decisions - Implements decisions and asks questions to understand their impact on broader goals.

MINIMUM STANDARD QUALIFICATIONS

Education:   University degree in finance, commerce, management or economics. 
Language Knowledge:   Proficiency in communicating in French, both oral and written, is required, with proficiency in other UN languages ​​such as English considered an advantage. 

DESIRED EXPERIENCES FOR ENTRY INTO THE FUNCTION

• Minimum 2 years of professional experience in a finance-related field, or familiarity with accounting principles and financial processes.
• Proficiency in the use of financial software and digital tools such as Excel or SAP. 
• Experience in financial reporting and data analysis. 
• High attention to detail and accuracy in maintaining financial records. 
• Ability to work collaboratively in a team environment, as well as adaptability and willingness to learn new skills in a fast-paced work environment. 
   

TERMS AND CONDITIONS

Type of contract: Fixed-term contract G6

Unit/Division:  Finance

Duty station (city, country):  Djibouti, Djibouti

Duration: 1 year renewable (Based on satisfactory performance, organizational needs and availability of funds)

DEADLINE FOR APPLICATIONS

May 30, 2024

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WFP has a zero-tolerance approach to behaviors such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to meet WFP standards of conduct and will therefore be subject to rigorous internal or third-party background checks. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may result in disqualification or termination of employment.

WFP will not request payment at any stage of the recruitment process, including the offer stage. Any request for payment should be refused and reported to local law enforcement authorities for appropriate action.