Accountant/Cashier

JOB TITLE: Accountant/Cashier

REPORTS TO: Project Finance and Admin Officer

REPORTING TO POSTHOLDER: None

LOCATION: Dolo Ado with frequent travel to project implementation sites

DURATION & HOURS: up to 31st of December 2026 with 60 working days probation period

PURPOSE OF THE ROLE

The purpose of the Accountant/cashier position is to provide financial management services through payments, record keeping and office support services, handles & manage petty cash of the project. In addition, she/he support the Project Finance and Admin Officer to administer, control, monitor, and periodically summarize the extent of financial operations and performance of the project. She/he provides effective and efficient support and advice to the immediate supervisor and project team as required.

KEY TASKS AND RESPONSIBILITIES

Key areas of responsibilities are:

• Prepare payments documents, attendance sheets and others on all payments the projects are making. 
• Manage project petty cash including preparing of payment and preparation of monthly petty cash reconciliation
• Handles and manage project’s petty cash in a generally accepted standard norm.
• Prepare monthly petty cash reports to submit to the designated supervisor
• Review all payments against the budget and established rules and regulations.
• Assist the supervisor to review/ analyse monthly budget monitoring report for timely comment and if any adjustment
• Manage the operations of the project compound including telephone, electricity and water, manage office transport
• Handle all materials purchased and stored in proper manner including fuel coupon and follow up for on time utilization of the materials with the respective staff.
• Conduct payment, purchase and collect project materials, deliver all materials purchased and stored to be used for intended purpose with a checking by Project Finance and Admin Officer and approved by PC/Team Leader.
• Assist line manager in verification of source documents for proper approval/authorization before they are filed and recorded;
• Assist in staff recruitment and disciplinary issues.
• Develop close working relationships with all staff
• Develop and implement a system to ensure efficient use and safety of the project equipment, including timely and appropriate maintenance and monitoring of costs
• Conduct payment for different purchases, community and partners staff trainings, project staff and any other payments checked by project finance and admin and approved by project coordinator/Team Leader
• Ensures that all unused official documents and vouchers of the organization are properly registered and are available in sufficient quantity.
• Maintains filing of financial documents and reports;
• Reports and follows up outstanding & unsettled payments and receipts.
• Maintain office records and reference files on various subjects for easy access and reference;
• Prepare a monthly petty cash report and submitting the line manager.
• Handle all incoming and outgoing correspondences, file in a chronological order
• Assist in ensuring that all procurement documents field in a good manner;
• Keeps projects plan document for procurement in a separate file for reference;
• Ensures that accuracy of procurement documents and integrity of the procurement process;
• Make sure to follow the procedures of the procurement Manual;

These essential functions are not to be interpreted as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. All work responsibilities are subject to having performance goals and/or targets established.

Those who meet the above requirements should submit their short CV (maximum of 4 pages) and a cover letter (maximum 1 page) addressing [email protected] with the subject Accountant/cashier for Dolo Ado Sub-Cluster Field Office by June 29, 2023. 
Only short-listed candidates will be contacted.
Farm Africa is an equal opportunity employer and promotes gender equity. Canvassing will lead to automatic disqualification. Farm Africa does not charge a fee at any stage of the recruitment process. (E.g. Application, interview, meeting, processing, training or any other fees).