Finance Coordinator

LOCATION:  Dollo

GRADE:  3B

Vacant Position: 1

POST TYPE: National

Child Safeguarding:

Level 3:  Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE:

The purpose of the Finance Coordinator is to maintain proper records in compliance with the financial policies and procedures of Save the Children International. The position holder prepares accurate and timely financial summaries and reports and control bank account balances and cash holding to optimal balance. S/he is responsible to review the accounting records, transactions, Employee Benefit Package, & Government taxation.

SCOPE OF ROLE:

Reports to: Head of Field Office & Dotted Line management to Area Finance Manager East.

Staff reporting to this post: Finance Officer(s)

KEY AREAS OF ACCOUNTABILITY:  

• Reviews, verifies and ensures that financial documents are in accordance with Save the Children International financial policies and procedures for payment.
• Prepare the necessary accounting/adjustment journal entries when required;
• Ensure that all project expenditures are made within available budget, after proper approval and appropriate coding and posting of data to Agresso system with in the month.
• Provide necessary inputs for cash forecast consolidation and budget planning to be reviewed and consolidated by Senior Finance Coordinator for CO submission.
• Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans.
• Support the delegated Budget Holder in confirming availability of funds for all requests for payment or charges to awards.
• Provide monthly internal financial reports to BH on actual v budget spend and analysis of grant financial performance – Awards & Finance.
• Prepare salary mapping monthly/quarterly and disseminate to all support staff for their use and follow up the utilization every month.
• Ensure that all taxes collected from Filed Offices staff, and vendors are summarized & paid to the tax authority monthly; within the time frame set by the authority.
• Reconcile payroll register manual versus Agresso record every month.
• Make sure all collections deposited into bank and all deposits booked into system are cleared before the month close.
• Ensure Program and Staff advances are regularly monitored and maintained at a minimum level.
• Make GLACOS upload/post after a detailed review of financial documents.
• Prepare adjusting entries for reclassification of the transaction from one SOF to another or correction of wrong account lines and DEAs.
• Ensure Complete Financial documents are complete, scanned and archive on or before 15th of the following month after Hard Close. 
• Provide information and support to donor and annual external/internal audits as required.
• Makes sure purchasing procedures are respected, and that expenditures and purchase requisitions made are correctly coded with account codes, funding source and Program codes
• Make sure all procurement payments more than $100 be paid through ProSave and have all relevant documents uploaded in the system.
• Ensure all ProSave payments processed and post on time.
• Ensure that project assets and stocks are tracked on a regular basis.
• Accomplishes other related tasks and duties that would be assigned by the supervisor.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary capacity to improve performance and applying appropriate measures when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for himself/herself (and their team).
• Takes responsibility for his/her own personal actions and encourages others to do the same.
• Widely shares his/her personal vision for Save the Children, engages and motivates others
• Future-orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, his/her team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risk

Integrity:

• Honest, encourages openness and transparency

• BA degree in accounting or equivalent combination of education and work experience
• Minimum 5 years of relevant experience.
• Excellent proven knowledge in MS Office (Excel, Word, Outlook)
• Familiarity in using Accounting Software’s: Agresso system is preferable.
• Experience in staff management is desirable.

KNOWLEDGE SKILLS AND ABILITY

• Strong accounting and analytical skill
• Willingness and ability to dramatically change work practices, flexibility in working long hours and ability to work with incoming surge teams;
• Excellent interpersonal, communication and presentation skills;
• Fluency in written and spoken English;
• Commitment to Save the Children values
• Teams, in the event of emergencies

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

• Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.

Use the below link to apply: 

https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1  

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
• All employees are expected to carry out their duties in accordance with our global anti-harassment policy.