Project Manager

ZOA is looking for a Project Manager

ZOA’s programme in Ethiopia

ZOA works in several regions in Ethiopia: Gambella Regional State (field office in  Gambella Town), Somali Regional State (field office in Dolo Ado and Melkadida refugee camp), Tigray Regional State (field office in Shire and Mekelle), Oromia Regional State (field office in Harar), Amhara and Addis Ababa. In Ethiopia, ZOA works with Internally Displaced People (IDPs), host populations, persons with disabilities, returnees, and a large population of refugees who fled a combination of violence and drought in Somalia, South Sudan and Eritrea. 

What we offer

ZOA offers a challenging position with a lot of responsibilities. We offer good benefits and remuneration which suits the NGO sector (including, but not limited to: medical, accident and life insurances, provident fund, training options). 

Your challenge 

Provide management, coordination and direction for the Tear Australia  “Increasing job opportunities for Ethiopian and Somali refugee youth in Somali Region of Ethiopia” project.  This includes managing human resource, managing partner and stakeholder relationships; project deliverables; financial management, internal and external reporting and external representation.  

ESSENTIAL RESPONSIBILITIES AND DUTIES:

1. Project Management:

Work with area manager, finance and M&E team to:

·       Ensure project planned activities are implemented in line with the agreed work plans and budgets; successfully delivers against timeframes, milestones, output and outcome targets/objectives.

·       Ensure project team and partner staff are skilled and use the appropriate systems and tools for project management.

·       Support development of annual work plan with milestones and budget; ensure plans are reviewed and updated quarterly.

·       Review financial and activity progress at least monthly, taking corrective actions to ensure timely and quality implementation.

·       Ensure that all issues and risks are identified, documented and mitigating actions taken.

·       Lead monthly project review meetings with project team and key stakeholders and quarterly steering committee meetings.

·       Ensure ZOAs financial and procurement procedures are adhered to by project team and partners.

·       Maintain project files and document control procedures according to ZOA policies

2. Monitoring and Evaluation:

·       In coordination with Programme Quality team and global M&E team, ensure good M&E practices are embedded, including documentation of good practices and case studies for visibility and reporting.

·       Ensure a culture of learning and knowledge sharing between staff and partners as well as ZOA Ethiopia team members.

·       Ensue the delivery of timely and accurate progress reports for decision making and information purposes for the country office management team, headquarters, donors, stakeholders and local government

3. Partnership Management:

·       Maintain and strengthen existing partnerships and develop new ones to ensure delivery of objectives; ensure application of ZOA’s people first principles and values in the partnerships.

·       Ensure partners are engaged in  project planning and review processes.

·       Jointly identify partner’s technical and capacity needs and implement a capacity building plan to ensure quality project implementation.

·       Conduct monthly support supervision visits to partners  to support the partnerships and ensure quality standards; provide on the job coaching and support as needed.

·       Identify, maintain and strengthen relationships with key stakeholders to strengthen project impact and sustainability after project closure.

·       Ensure a high level of collaboration and coordination other NGOs, government, and UN agencies implementing and monitoring employment programmes in Somali.

·       Represent ZOA at cluster meetings, events and meetings as appropriate.

4. Project Team management:

·       Manage, coach and motivate a high performing project team within the performance management framework, ensuring application of ZOA’s values.

·       Ensure all staff have a performance agreement with agreed objectives and conduct monthly 1-2-1 meetings with direct reports.

·       Ensure staff fully understand ZOA’s project management and peacebuilding approaches and put in place an appropriate training plan.

·       Engage staff in project planning and review; supporting them to identify linkages between their work and delivery of ZOAs goals.

Professionally recruit and manage all consultants ensuring that their work is delivered as per the workplan and is contextualized to the operating environment.

·       Bachelor’s degree in relevant disciplines – such as international development, refugee rights, displacement and migration - appropriate for leading an employability, entrepreneurship and youth empowerment intervention in refugee and internally displaced people contexts.

·       Relevant technical expertise and considerable (at least 5 years) practical experience of implementing youth empowerment and employability/entrepreneurship approaches.

·       Considerable experience (at least 5 years) of design and implementation of relief and development in relevant fields in Ethiopia.

·       Demonstrated experience in promoting gender engagement and social inclusion,

Required Management Competence

·       Personal qualities of integrity and commitment to ZOA’s mission

·       Demonstrated ability and substantial experience of programme management responsibilities in relief, refugee and consortium programmes.

·       Demonstrated experience of applying project cycle management practices at a project or community level, with a facilitative approach, while retaining a strong focus on results orientation.

·       Proven experience in project and financial management, including budgeting, monitoring and managing expenditure

·       Excellent interpersonal, communication, dialogue and human-resource management skills and proven team-building ability, necessary to support, motivate and mentor staff and partners engaged in a challenging peace building and social cohesion project

·       Ability to create a creative, open-minded, learning, constructive and innovative working environment.

·       Ability to work with local organizations and actors with knowledge about and experience from the relevant Somali context, to utilize and ensure their capacity and continuous capacity development and to otherwise adapt ways of working accordingly.

·       Additional management skills, necessary to meet project requirements in terms of coordination, coherence and consistency of project implementation, financial management, monitoring and reporting.

Other Skills

·       Excellent/very good documented analytical skills

·       Full professional proficiency in spoken and written English

·       Self-reliant in computer skills

·       Other relevant knowledge and specific experiences related to the aims and focus of the project within the context of Somali

ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.

 If you are interested in this position, please apply directly via [email protected].

CV’s of no more than 5 pages in length are appreciated.

Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform all other candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. An assessment may be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.

Please note that, as part of its recruitment process, ZOA carries out background and reference checks for all candidates. As ZOA participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire: the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment). 

Also we reserve the right to stop accepting applications before the end date if we find a suitable candidate.

Deadline: May 7, 2022