Re-Advert: Logistics and Admin Assistant (National Position) - Dollow

Job Title: Logistics and Admin Assistant
Line Manager: Logistics and Admin Officer

1. AREAS OF RESPONSIBILITY 

Define the main areas and objectives that the job is responsible for:

• Provide logistics and admin support to Area Office
• Ensures and control all the rental vehicles as per the framework agreements with NCA and ensure all Log sheets are signed.
• Ensure good filing, well organized documentation system for logistics and admin tasks in NCA office that are accessible to auditor at any time.

1. MAIN TASKS (3 to 5 tasks)

List the primary tasks that are required to achieve the objectives and areas of responsibility defined above:

• Assist day to day activities of Logistics and Administrative tasks.
• Responsible for sourcing quotations from prequalified suppliers in Jubbaland Region as per NCA thresholds.
• Making sure all the project staffs in the field prepare procurement plans, purchase requests and ensure they are approved by the respective Budget Holder with correct specifications.
• Arrangement of local open tendering process in the field and making sure all the applicants participate in tender opening procedures as per NCA procurement policy for transparency and accountability.
• Carryout market survey and market research to asset the price of commodities.
• Ensures and control all the rental vehicles signs framework agreements with NCA and correct procurement procedure is followed.
• Maintain asset register and tag all assets in the Dollow field office and ensure all asset verifications.
• In close collaboration with logistics officer, making sure all the procurement policies and principles are followed and NCA procurement templates are used correctly.
• Ensure good filing, well organized documentation system in NCA office that are accessible to auditor at any time.

1. OTHER DUTIES / FUNCTIONS ASSIGNED TO THE POSTION

List any other duties / functions that this job entails (project or team leadership / coordination, travel requirements, etc.):

• In charge of guesthouse management and accommodation
• Any other task delegated by the line management.

• Diploma in Logistics and Procurement Management/Business Administration or equivalent
• At least three years’ experience as a logistics and Admin. Assistant with an NGO
• Ability to use computer packages - Word, Excel and Power point, email, and Internet.
• Good organizational skills, including, ability to work to deadlines, priorities, pay attention to detail and good numeracy skills.
• Documented results related to the position’s responsibilities.
• Excellent written and oral communication skills, in English
• Possess cultural awareness and sensitivity.
• Ability to work independently and as part of a team.
• Fluency in English and Somali, both written and verbal.
• Knowledge of the context in Somalia is an essential
• Ability to plan and coordinate.
• Ability to work under pressure and meet deadlines.

We Offer
Contract period: 12 Months with the possibility of extension.
Salary: According to NCA salary scale.
Duty Station: Dollow.
Travel: Some

Key Information - Please Take Note When Applying

• Apply by completing all the system-required fields of your experience, employment history, and education in your application.
• Ensure to attach your latest CV.
• Submit your application and CV in English.
• When creating your profile, include your full name as per your passport.
• Incomplete, email and paper applications will not be considered.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered.
• Unsolicited applications not related to this specific job advertisement will not be considered.
• Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.

Qualified female candidates are strongly encouraged to apply.