Executive Secretary

Job Title: Executive Secretary

Department: Management Office

Reports To: Managing Partner

Location: Garowe

General Position Summary:

The Executive Secretary plays a pivotal role in the smooth operation of Merit Advisory Services, providing comprehensive support to senior executives. This individual is responsible for managing schedules, coordinating meetings, and facilitating communication between the executive team, clients, and staff. The ideal candidate will possess exceptional organizational skills, a high degree of professionalism, and the ability to handle confidential information with discretion.

Key Responsibilities:

·         Administrative Support: Provide high-level administrative support to the executive team, including managing calendars, scheduling appointments, and organizing travel arrangements.

·         Communication Facilitation: Serve as the primary point of contact for internal and external communications directed to the executive office, ensuring efficient and professional communication handling.

·         Meeting Coordination: Organize and coordinate executive meetings, including setting agendas, preparing meeting materials, and taking minutes. Ensure follow-up on action items.

·         Document Management: Prepare, edit, and proofread business documents and reports. Manage the filing and retrieval of documents to ensure confidentiality and easy access.

·         Client Liaison: Act as a liaison between the executives and clients, maintaining professional relationships and handling inquiries with tact and diplomacy.

·         Project Support: Assist in the planning and execution of projects, ensuring deadlines are met and deliverables are aligned with company standards.

·         Financial Administration: Manage expense reports and invoices for the executive team, ensuring accurate and timely processing.

·         Bachelor’s degree in Business Administration, Communication, or related field.

·         Proven experience as an executive secretary, administrative assistant, or similar role, preferably in a consulting firm or fast-paced business environment.

·         Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting software (Zoom, Teams).

·         Outstanding organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.

·         Excellent verbal and written communication skills, with a professional demeanor.

·         High level of discretion and confidentiality for handling sensitive company information.

·         Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.

Interested candidates are invited to submit a resume and a cover letter detailing their qualifications and experience related to the responsibilities and requirements of the role. Applications should be sent to [email protected] to be received on or before 27th  Feb, 2024 with the subject line ‘‘Executive Secretary”