Country Office: Ethiopia
Work Base: Gode
Availability: As Soon As Possible
Salary Scale: 1117 USD Per month
Female candidates are highly encouraged to apply for this position.
About Action Against Hunger
Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019.
About the Country Program in Ethiopia
Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience.
Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others.
Summary of position
- The position holder will lead and direct the routine functions of the Human Resources (HR) department at the field level including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing organizational policies and practices.
The Base HR Manager role’s purpose, engagement, and delivery are:
Purpose:
- The Base HR Manager will provide technical guidance and leadership in the area of activity, and provide human resource management. The Base HR Manager will be responsible for Monitoring and analyzing HR indicators in his/her duty station and support to Program Managers in the assessment of their needs, making recommendations, and providing information updates to the FC and at the capital level while making available all HR information needed for the elaboration of projects, training, and monitoring Program Managers.
Engagement:
- The Base HR Manager will represent Action Against Hunger Ethiopia Gambella Office within the region and establish partnership on the HR aspects of partnership conventions including pension authorities, ARRA, and other INGO’s within the region, and ensuring that the undertakings of Action Against Hunger and its partners on HR matters are respected.
Delivery:
- The Base HR Manager will manage to implement and apply the mission's Human Resources policy at the base level as well as implementing the mission's Human Resources procedures at the base level and monitoring their application.
Essential job duties
Provide Human Resources management
- Supervising the HR assistant, in the management and monitoring of social benefits paid out at the unit (sickness benefits, etc.) in coordination with the finance department.
- Supervise/conduct the recruitment of staff in accordance with procedures laid down at the mission level
- Insure to induct new employees of administrative issues and human resources; Participate in training new ACF staffs about ACF Procedures and history;
- Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the Field Coordinator and HR Senior Human Resource Administrator;
- Contributing to the development of the training plan for local employees together with the Head of Human Resources Department and supervising its implementation
- Carrying out disciplinary proceedings and dealing with disputes at the base with the validation of the Head of Human Resources Department
- Receive employee grievances and handle disputes and procedural hearings to resolve conflicts.
- Work closely with the insurance companies
- Follow-up on new employment contracts, amendments, and renewals
- Based on the submitted POA and Progression plan, follow up on the progression of base employees.
Staff benefit and payroll management
- Assist the SHRO with the benefits reporting obligations.
- Manage a variety of employee benefit programs, including insurance, R&R, relocation, and other welfare benefits.
- Administration of Payroll
- Plan and host sessions to assist employees in obtaining information and understanding corporate perks and other incentive programs.
- Keep track of the payroll database and make sure it's up to date.
Recruitment and Selection
- Manage and organize all hiring processes from start to finish, including recruiting candidates, evaluating resumes, interviewing, reference checking, hiring, and onboarding all new employees.
- Check job specifications against the position classification guideline, and fill out the Job Opening Request form with all necessary information.
- Recommend job descriptions and parameters to hire managers.
- Collaborate with hiring managers on JD's.
- Developing a recruitment plan that will assist the company to attract and retain the best employees. Supervise and support base recruitments and weekly asses the period disbursed
- Identify the workforce need and fill the gap
- Conduct written tests and interviews
- Prepare different recruitment-related reports.
- Draft up-to-date employment contracts and offers of Employment
Overlook Incentive Workers and Payment Management
- Regularly check the IW database (weekly) and share with PMs, HoDs, and HR Manager.
- Oversee and support the Recruitment of Incentive workers with proper documentation or full information. (UNHCR ID not factsheet, Contract, JD, Photo).
- Ensure feedback from PMs and HoDs are received and handled immediately
- Follow the end of the probationary period interview for newly hired IW’s.
Manage the HR team in the base
- Day-to-day management of his/her team (guidance, follow-up, motivation)
- Evaluating the performance and developing the skills of his/her team members
- Providing technical support to the teams
Reporting and other
- Prepare a monthly report that needs to consolidate at the capital level on monthly basis.
- Ensure to transmit weekly recruitment status reports to the Field Coordinator and all program manager’s at the base level
- Participate and follow up open litigation on the basis of the direction of HR HOD and report accordingly.
- Perform any duties as assigned by the line manager
Supervisory Responsibilities
- Provide technical support to Base Human Resources Assistant and Field Coordinator/Program Manager
Gender Equality Commitments
- Foster an environment that supports the values of women and men, and equal access to information.
- Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
- Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sexual orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.
- Value and respect all cultures.
Fiscal Responsibility
Physical Demands
- While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions, Travel, and Environment
- The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required and in line with Labor Law.
- Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
