Infrastructure Coordinator

 Tittle : Infrastructure  Coordinator

TEAM/PROGRAMME: Supply Chain

LOCATION:  Gode Field Office

GRADE:  3B

POST TYPE: National

Child Safeguarding:

Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE: 

The post holder will be tasked with facilitating and coordinating smooth operations, which include Construction Activities. The post holder will also be responsible for ensuring proper Reporting, and coordination of all Construction Issues

SCOPE OF ROLE:

Reports to:

Dire Report to Senior Supply Chain Coordinator with Dotted Line management Area Supply Chain Manager East

Dimensions: Save the Children works in - regions in Ethiopia with a current staff complement of approximately - staff and current expenditure of approximately $90+ million each year.

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

• Visit and assess proposed construction sites in project areas and identify feasibility (Senior Infrastructure Specialist and concerned project stakeholders at the field and CO
• Supervision of construction projects to ensure compliance with specifications, agreed quality standards and planned work schedules.
• Ensure attendance on site for identified milestone (foundations, superstructure, concreting, formwork etc.) activities on the planned work schedule.
• Ensure that work orders (site book) instructed by the program manager from the FO are clearly communicated to the contractor.
• Timely communication of any claims by the contractor; ensuring records have been kept of potential causes for claims such as site activities (or non-activity), weather conditions, access problems etc.
• Timely communication of any engineering related issues on site; requiring Construction Coordinator presence/attendance.
• Prepare weekly site progress reports (with photographs of both good and bad quality issues) that accurately depict completed elements to accepted standards and estimate % completion of elements still in progress. These reports should be communicable to the SCI Construction Manager, Coordinators.
• Timely notification for upcoming payment milestones; relative to on-site progress/contract conditions to technical line managers at the field and CO (Program coordinator, Infrastructure Specialists or Head of ISS).
• Prepare draft technical design documents for newly proposed infrastructure facilities and make recommend to existing ones for relevant modifications, if required. And also ensure that the project plans, drawings or sketches are well understood by the implementation contractors/teams, provide implementation guidelines and give feedback as appropriate.
• Prepare revised design and Bill of Quantities (BOQ) for the newly proposed Constructions
• Assist the procurement team in outsourcing and contract administration for all the programme’s construction activities implemented by the programme under the field office threshold.
• Verify and process payment requests for construction works undertaken in the programme area by the FO.
• Establish a contract management database and keep updated record of progresses for individual project sites.
• Work closely with stakeholders to ensure that executed works are within agreed contract value, and also keep record of payables (interim payments, retentions and advances)
• Identify and organise procurement of locally available construction materials in close collaboration with the FO procurement team.
• Ensure effective and efficient use of all SC’s financial and material resources in order to keep costs to the lowest possible

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Skill requirement

• Advanced Diploma or B.Sc. with 4 years for diploma holder and 2 years for B.Sc. in construction engineering or related technical field.
• Should have experience on design and/or construction supervision of projects,
• Be able to communicate orally and using written reports,
• Be able to prepare good reports in English,
• Be able to work outside working hours on site if the contractor is on duty, and
• Professional license is an added advantage.

Cooperation

1. The Infrastructure Coordinator is expected to work in cooperation with SC regional and Woredas offices or in close cooperation with regional and Woreda coordinators

Date of issue:           March 2023                                                                                                          Author: Mesafint  H

Declaration

I, _____________________________________ certify that I have read and understood this job description and I pledge to respect it along with the SC’s Code of Conduct, Child Protection Policy, the Staff Regulations and the terms and conditions of the contract I signed.

ABOUT USThe Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.