PHARMACY SUPERVISOR

EXTERNAL VACANCY

  MEDECINS SANS FRONTIERES (MSF) – SOMALIA MISSION

    MSF is an independent humanitarian medical organization providing emergency medical aid to populations in need. MSF Somalia      mission is seeking a qualified person for the position below:

Job Title             : PHARMACY SUPERVISOR

Work Location  : GURIEL_SOMALIA

Start date           : AS SOON AS POSSIBLE

Length of contract  :  Fixed term (1year) 100% with 3 to 6 months’ probation period.

Main Purpose

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.

Accountabilities

·        Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.

·        Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.

·        Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.

·        Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression

·        Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending pharmacies in order to avoid ruptures of stock or having expired drugs.

·        Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.

·        Assisting in training of nursing staff regarding dispensing of drugs and their side effects.

MSF Section/Context Specific Accountabilities

At Guriel's Istarlin Hospital, among specific responsibilities, the Pharmacy Supervisor's duties include:

1. Operational Oversight:

·     Manage the day-to-day functions of the pharmacy, including efficient workflow and a high standard of patient care.

·     Managing of Narcotic drugs and record keeping.

2. Staff Management:

·     Supervise, train, and evaluate pharmacy personnel (drugs dispenser), conduct performance reviews, and coordinate staff schedules.

·     Training of staff to tally consumption sheet.

·     Conducting trainings of staff on pharmacy related topics according to guideline and needs

3. Prescription Management:

·     Oversee the accurate and efficient processing of prescriptions,

·     In close collaboration with MAM, follow up on rational use of drugs and do regular Rational Prescription analysis.

·     Contributing in Antimicrobial stewardship committee with consumption figures and consumption control.

·     Focal point up on Pharmacovigilance reports from medical teams at the project.

·     Following up on open vial policy. Laisse with Medical focal point to improve quality of dispensing.

4. Inventory and Supply:

·        Oversee the purchasing, organization, and security of all drug products and medical supplies.

·        Actively participate in preparing international medical orders.

·        Conduct Monthly CDT consumption Data tool analysis, for over and under consumed items.

·        Attending and contributing in medical-supply meeting.

·        Following up on EBC, overstocks and on ruptures.

·        Ensuring daily/weekly/monthly stock cards update and stock analysis (TSR).

·        TSR Analysis: Contribute in the monthly TSR analysis by updating consumption data and supporting the project medical team with feedback to facilitate decision-making.

·        Conduct monthly central pharmacy inventory and share it with MTL and mission pharma.

·        Preparing monthly medical order from warehouse to central pharmacy.

·        Prepare the pharmacy's monthly activity report.

·        Ensuring 24 hours medicine supply according to the need and proper record keeping

5.Good Storage Practices & Quality Assurance:

·     Ensure good storage conditions (temperature, humidity, and light exposure), including for cold chain items.

·     Share monthly LogTag reports with Mission Pharma.

·     Act as the focal point for Mission Pharma at the project level for quality complaints and reporting.

5. Behavior:

·        Promoting and maintaining confidentiality regarding all patient’s information and strict compliance with code of con-duct.

·        Demonstrating flexibility to assume other responsibilities and additional tasks over normal working hours and according to the needs of the project.

Requirements

Education

·      Essential, Bachelor degree of pharmacy management or medical profile.

Experience

·   Essential 2 years’ experience with MSF or other NGOs as a pharmacy supervision.

Language

· English language essential, Somalia language desirable.

Knowledge

·        Essential, Proficient in MS (word, excel and internet)

Competencies

·        Results and Quality Orientation L2

·        Teamwork and Cooperation L2

·        Behavioural Flexibility L2

·        Commitment to MSF Principles L2

·         Stress Management L3

If you meet the above requirements, please email your CV & motivation letter as a SINGLE FILE in PDF format no later than 19th October 2025 under the subject “PHARMACY SUPERVISOR”

All Education/Experience/trainings/etc, that is Not supported with certified documents, shall not be considered.

Only shortlisted candidates will be contacted.No physical application will be accepted.

(MSF is an equal Employer and does not charge any application/recruitment or training