REOI For Consulting Services for the Development of a Pilot Farmer Registry Database

GOVERNMENT OF SOMALILAND

REQUEST FOR EXPRESSIONS OF INTEREST (REOI)

Country: Government of Somaliland
Name of Project: Food Systems Resilience Program for Eastern and Southern Africa (Phase 3) FSRP
Project ID: P177816
Grant Number: IDA-E1850
Assignment Title: Consulting Services for the Development of a Pilot Farmer Registry Database
Reference No.: SO-MOAD-SL-463538-CS-CQS

Place Of Assignment: Hargeisa, Somaliland

Submission deadline; 25 August 2025 

The Government of Somaliland has received financing from the World Bank toward the cost of the Food Systems Resilience Program for Eastern and Southern Africa (Phase 3) FSRP and intends to apply part of the proceeds for consulting services.

The Consulting Services (the Services) include conducting needs assessment, system design and development, data collection, capacity building, and preparation of all technical documentation required for the development of a Pilot Farmer Registry Database. The successful Consulting Firm will design and develop a comprehensive, scalable digital platform for farm registration, data storage, and analysis to support agricultural planning and extension services. The pilot farmer registry database will cover 32 targeted project villages initially, with potential expansion to all districts and villages in Somaliland. The Services include development of data collection tools, database development with GIS integration, user training for Ministry of Agricultural Development (MoAD) staff, and organization of a validation workshop. The successful consulting firm will also provide technical support documentation including source code, user guides, and system manuals. The Services will be carried out over a six-month period as detailed in the Terms of Reference (TOR).

The detailed Terms of Reference (TOR) for the assignment can be accessed at: https://sl-fsrp.org/vacancies-and-tender/ or can be provided upon request by email.

The Ministry of Agricultural Development (MoAD) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. This includes brochures, a description of similar assignments, experience under similar conditions, and evidence of the firm’s technical and managerial capacity.

The shortlisting criteria are as follows:

1. Core Business and Years in Business:  The core business of the firm must be in ICT development, database design, and software solutions, with at least seven (7) years of continuous operation and proven experience undertaking complex projects in public sector management and ICT development.
2. Experience in similar Projects: The firm should have successfully completed at least two (2) similar assignments involving designing databases for medium- to large-scale ICT systems, supporting public sector organizational development, and/or managing ICT projects. Experience in World Bank-financed or other donor-supported projects will be an advantage. The Consultant shall provide client references including name, contact information, dates of execution, lead and associate firms (if any), contract amount, and financing sources.
3. Experience of relevant services in an environment similar to that of Somaliland and/or East Africa is required.
4.  Technical and managerial organization of the firm: Provide only the structure of the organization. (Do not provide CVs of staff). Key experts will not be evaluated at the shortlisting stage.

The attention of interested Consultants is drawn to paragraph 3.14, 3.16 and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers dated July 2016, revised November 2017, August 2018, November 2020, September 2023 (“the Regulations”), setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms to enhance their qualifications, but they should indicate clearly whether the association is a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall jointly and severally liable for the entire contract If selected.

A Consultant will be selected in accordance with the Consultant Qualification Selection (CQS) method set out in the World Bank’s Procurement Regulations.

Interested Consultants may obtain further information by email or in person from the address below during office hours (8.00 a.m. – 3.00 p.m.) from Saturday to Thursday, except on public holidays.

Expressions of Interest should be submitted by 25 August 2025, 3:00 p.m. EAT (Somaliland local time). Please mark the subject of your email as “Expression of Interest for Consulting Services for the Development of a Pilot Farmer Registry Database – SO-MOAD-SL-463538-CS-CQS” and send it to the email address below.

Address:
Office of the Project Coordination Unit
Somaliland Food Systems Resilience Project (SL-FSRP)
Ministry of Agricultural Development
Sha'ab Area, East of Assod Hotel,
Hargeisa, Somaliland
Attn: Mrs. Zamzam Ahmed, Procurement Specialist
Email: [email protected] with a copy to [email protected]