Finance Assistant

Vacancy Announcement

Finance Assistant

Concern Worldwide is an international non-governmental humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

 Applications are invited from suitably qualified candidates for the following position:

Job title: Finance Assistant

Job Location: Hargeisa, with regular field visits to the programme locations (where applicable).

Reports to: Finance Officer

Liaises With: Finance, Admin, Logistics/Procurement and Programme Team

Contract Details: 1 year renewable dependent on funding

Job Purpose:

The Finance Assistant, under the direct supervision of the Somaliland Finance Officer, plays a crucial role in ensuring the smooth operation of the finance function within the Somaliland Programme. This role primarily focuses on delivering effective support while adhering to Concern's financial policy, providing high-quality assistance to the Somaliland Programme team. Success in this position relies on meticulous attention to detail, steady commitment to accuracy, and timely maintenance and reporting of program accounts.

This role also maintains a high degree of confidentiality and a strong focus on employee relations. Performance in this position will require flexibility and excellent time management skills to meet job objectives.

Main duties & Responsibilities:

§  Effectively handle the day-to-day Hargeisa Office financial transactions which include receiving cash, making payments, and recording transactions in the excel cashbooks on daily basis

§  Ensure that cash is securely managed at the Hargeisa Office and cash handling procedures adhere to Concern guidelines

§  Make payments at the Hargeisa Office by presenting cash requirements to the Finance Officer to meet due programme expenditure

§  Review and ensure that all expenditures are adequately approved, properly coded and supporting documentation adhere to Concern and donor requirements

§  Maintain floats record and ensure that they are properly accounted for upon their expiration

§  Maintain accurate cash books and ensure they are submitted to the Finance Officer on the 1st of the following month for review

§  Carry out weekly cash counts and ensure that the finance officer sign off the cash count sheet after verification

§  Maintain accurate and up-to-date financial records all the time, ensuring that proper filing is maintained all the time and documents are easily retrievable

§  Assist the finance officer in reviewing finance documents

• Assist in the preparation of monthly financial reports
• Support the Finance Officer to coordinate financial matters with third parties like vendors and tax authorities.
• Support in photocopying, scanning of all vouchers by 15th of the next month.
• Assist in carrying-out physical assets and inventory verification of the Hargeisa Office on quarterly basis and provide fixed asset information to the Operations Manager.

Others:

§  In the absence of the finance Officer, assume the acting role while the finance offer is away as per laid down roles and responsibilities

§  Undertake other appropriate tasks as requested by your line manager 

Accountability 

·          In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

·          actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 

·          work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 

·          Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.

Concern's Code of Conduct (CCoC) and its associated policies

Adhere to the standards of conduct outlined in the (1) Programme Participant Protection Policy; (2) Child Safeguarding Policy; and (3) Anti-Trafficking in Persons Policy.

Person specification:

Required  Qualification and Skills          

§  Degree in Finance, Accounting, Banking, Business Administration.

§  Good working knowledge of MS word, excel, outlook, power point, and use of office equipment (e.g. photocopy, scanner, etc.).

§  Able to work under pressure, able to understand the priorities of the support function and act accordingly.

§  Ensure proper collaboration with other departments (logistic, Admin, program, IT, etc.) to provide efficient support without compromising the Concern’s standards.

§  Committed to integrity and honesty towards works, financial transactions, dealings, etc.

§  Having a good command of English will be necessary.

Disclaimer Clause

This job description is not exhaustive and may be revised by the line manager from time to time.

Interested candidates, who meet the above requirements, should submit their applications (cover letter and updated CVs) by email to [email protected] with the subject line “Finance Assistant” by Sunday 12th November 2023.

ONLY shortlisted candidates will be contacted for the written test and interview.  

                  Female candidates are strongly encouraged to apply.

Code of Conduct and its Associated Policies

Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behavior expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.