Inventory Assistant

Inventory Assistant – Hargeisa, Somaliland

Organisation Overview

Pharo Foundation (the “Foundation”) is a privately funded entrepreneurial organisation that runs philanthropic programmes as well as the for-profit arm, Pharo Ventures. The vision of the Foundation is an economically vibrant and inclusive Africa. The mission is to achieve our vision by investing in Africa’s human and physical capital with a strong focus on job creation.

Established in 2011 as a UK based non-profit, the Foundation has since made a strategic shift to directly design and implement its own programmes to ensure greater engagement with communities, better results, and increased accountability. The Foundation has carried out numerous projects in East Africa, with a focus on Ethiopia, Somaliland, and Rwanda. The key themes for the philanthropic side of the Foundation are education, health, water, and agriculture. At the end of 2019, the Foundation started its Pharo Ventures franchise to prioritise sectors where the Foundation believes a real impact can be made by establishing self-sustaining businesses that focus on job creation.

Headquartered in London, the Foundation has an operational Head Office in Nairobi, Kenya with country offices in Ethiopia (Addis Ababa and Assosa), Somaliland (Hargeisa) and Rwanda (Kigali) with further expansion plans in East Africa.

Position Summary

We are looking for a dedicated and professional Inventory Assistant to join our team. The Inventory Assistant is responsible for planning and providing store/warehouse services, receiving, and storing the organisation’s assets, leading the distribution process, report and provide inventory accuracy at all warehouse facilities in Hargeisa, and all Somaliland storage facilities in line with the Foundation’s policies and procedures.

The ideal candidate should have great organisational skills and thrives under pressure. The incumbent will be the primary contact for all inventory within the organisation and will be liaising with all functions and departments to ensure all items are recorded and disseminated appropriately.

Job Title: Inventory Assistant

Reporting to: Admin and Logistics Manager

Location: Hargeisa, Somaliland

Contract Type: Fixed Term - One year

Duties and Responsibilities

• The supervision of the flow of all items/products including inbound consignment receipts, and outbound consignments, and maintained control of all on-site inventory.
• Supervise and control of the incoming receipts of goods including cycle counts to promote accuracy and compliance with the organisation’s policies and procedures.
• Ensure that all stocks and assets are properly loaded/recorded into stores/warehouse management systems, and accurately fulfilled.

• Coordinate with the other program departments on out-of-stock to assess replacement and/ or provide the necessary information and reports in a timely manner to the Admin and Logistics Manager.
• Coordinate disposal of unserviceable, obsolete, obsolescent, or surplus stores, equipment, or assets.
• Work closely with Procurement, Admin, and Logistics Departments as well as Transport divisions/transporters to plan order fulfillment.
• Monitor shipment/order picking and delivery to ensure that work is on schedule. Work to resolve issues/ errors to ensure on-time and accurate fulfillment.
• Drive continuous improvement by identifying wastes, inefficiencies, errors, assessing root causes, and working cross-functionally to address the issues.
• Conduct daily analysis, identify essential issues, assess root causes, and resolve problems with inventory, short-dated products, or damaged inventories.
• Ensure order tracking information is sent to the correct parties as needed.
• Verify the accuracy of the inventory records.
• Responsibility for physical assets around the area of work.
• Support and safeguard inventory stores.
• Be able to solve warehousing-related problems affecting the in-flow and out-flow of inventories.
• Resolve issues of obsolete inventory or damaged inventories.
• Address wastes, inefficiencies, and errors in the warehousing management processes and systems.

Qualification Requirements

• Bachelors’ Degree in Procurement, Management, Business Administration, Finance, and

Commerce, Accounting, or any closely related field.

• Minimum of 4 years of relevant experience of which 3 are international organizations/foundations, big companies.
• Knowledge and demonstrated experience in the use of Microsoft 365
• Full and up‐to‐date computer literacy and knowledge of procurement information management
• Proven negotiation and communication skills.
• Demonstrated writing, presentation, and report writing skills.
• Must be fluent in English and Somali and must be able to produce well-written pieces in both languages.

Behavioural Competencies

• Commitment to a high standard of professional performance, integrity, and maturity to remain accountable for results.
• Communicates information effectively.
• Strong ethics and reliability.
• A creative and curious mindset with an active interest in continuous learning, personal and professional growth.
• Builts collaborative relationships.
• Strong interpersonal skills and ability to work with individuals from all kinds of backgrounds.
• Demonstrated ability to communicate in writing and verbally with people.

This position is open to both female and male nationals from Somaliland.

The application deadline is September 22nd, 2023.

Review of applications will begin as soon as they are received, and only complete applications will be considered. In the event that an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested candidates to apply at the earliest possible time.

Due to the high volume of applications, we regret that we will only be able to contact shortlisted candidates.

Application Requirements:

• A detailed CV.
• Cover letter - In your cover letter, please indicate your motivation for the role and state where you heard about this position or saw it advertised e.g. through our website, jobs board, etc.
• An updated list of at least six (6) referees with their names, titles, current email addresses, and phone numbers.

Please click on the link to apply https://pharofoundation.bamboohr.com/careers/98