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Location: Hargeisa
Apply: Female Only
Vacancy: Executive secretary
About company
UK Residency is the global leader in smart migration. We enable individuals, families, and businesses to access the Visa zone through specialized and dedicated routes through investment, business, employment and education. We are global, Visa zone Group has strategic hubs across the globe with dedicated offices in Europe, Africa, Asia and the Americas. Our global headquarters are based in Dar es Salaam., which is one of the world's leading international smart cities. We pride ourselves on providing simple, innovative solutions and helping families, and businesses, achieve their global mobility goals. Having launched as a specialist legal consultancy, Visa zone Group has since then evolved into a bespoke, business, wealth and immigration advisory offering specialist, tailor-made solutions for our clients.
Job Description
Our company is seeking an experienced and detail-oriented Executive Secretary to provide administrative support to the Executive team. You will be responsible for ensuring the smooth operation of the office, managing communication channels, scheduling appointments, and handling multiple tasks efficiently. The ideal candidate will have excellent communication skills, be a problem solver, and have exceptional organizational abilities.
Responsibilities:
• Creating schedules and arranging meetings for senior managers
• Reviewing contracts and other legal documents for accuracy and compliance with company policies and procedures
• Providing administrative support to senior management staff such as managing calendars, answering phones, ordering supplies, etc.
• Coordinating travel arrangements for executives, including making reservations and arranging itineraries
• Processing expense reports, creating expense reports, and calculating commissions for sales employees
• Maintaining databases of customer information for marketing purposes
• Organizing special events such as conferences or company dinners
• Handling incoming calls, scheduling appointments, and routing calls appropriately
• Coordinating travel arrangements for executives, including making reservations and arranging itineraries
• Bachelor's degree preferred.
• 2+ years of experience with business development, sales, or account management.
• Experience managing large account portfolios.
• Strong customer service and project management skills.
• Excellent communication, interpersonal, and negotiation skills.
• Proficiency in Microsoft Office and CRM software.
• Highly organized and solution-oriented.
• Detail-oriented and able to prioritize.
• Self-starter and able to work efficiently under pressure.