HR Intern

Internal/External Vacancy Advertisement HR Intern- Only Female 

LOCATION:  Jigjiga

GRADE:  6

Vacant Position: 1

POST TYPE: National

Child Safeguarding: Level 3:  The responsibilities of the post holder may require to have regular contact or access to children or young people.

Role Purpose: 

The HR intern will be supporting the different sections of HR department on the day-to-day tasks for the smooth accomplishment of the function.  Along with, this is an opportunity for individuals interested in human resources to gain practical experience and develop essential skills in the field. 

Roles & Responsibilities

• Assist with training and development activities, including scheduling training sessions and maintaining training records.
• Assist with documentation by compiling personal files both in hard and soft copy. 
• Assist with the recruitment process by facilitating written and interview exams. 
• Provide clerical and administrative support to Human Resources Department. 
• Facilitate different events in HR department. 
• Facilitate the issuance of ID Cards.
• Assist the day-to-day activities of HR functions. 

SCOPE OF ROLE: 

Reports to: FO- HR & Safeguarding Coordinator

Location: Jigjiga Field Office 

Dimensions: Save the Children works in all regions of Ethiopia with a current staff complement of approximately 1900 and current expenditure of approximately $190090+ million each year.

Staff directly reporting to this post: None

KEY DUTIES & RESPONSIBILITIES

SAFEGUARDING

• Organizing and facilitate safeguarding (Child, Adult and Harassment) awareness for functions, project staff, partners, volunteers, beneficiaries and other representatives (consultants, construction team, rental derivers, venders) for both humanitarian response and development programs.
• Facilitate/ coordinate safeguarding induction for new joiners with significant focus of humanitarian response team and conduct ongoing refreshment training for staff, partner’s focal points on child safeguarding and PSEA. 
• Ensure all projects are risk assessed, develop mitigation strategies and recorded, monitor and update the tracker on regular basis in collaboration with program managers and focal points at field level.
• Identify project level contact person for beneficiaries and ensure local safeguarding reporting procedure is updated and displayed in project implementation areas
• Ensure safeguarding concept and reporting procedure is well understood by beneficiaries, staff, volunteers, partners and representatives and ensure safeguarding messages are displayed in local language at project level. 
• Conduct periodical assessment/survey on understanding and practice of safeguarding by beneficiaries, staff, volunteers, partners and representatives and the effectiveness of existing reporting procedures 
• Follow up on volunteer recruitment process of projects and ensure the proper documentation are kept in the data base/record in collaboration with HR and project manager 
• Conduct focus group discussion with children and adult beneficiaries on safe programing and effective reporting procedure in collaboration with MEAL colligues. 
• Report safeguarding incidents in DATIX system timely and coordinate with the national safeguarding team for the follow up, preliminary data collection, participation on investigation as relevant, coordinate referral mechanism as relevant
• Assess the child participation events, make sure the procedures are followed in collaboration with event organizer. 
• Compile and submit monthly report on safeguarding activities to safeguarding manager at country office. 
• Support local partners on training, risk assessment and other technical support as identified by the partner. 
• Facilitate translation of materials, editing and disseminate messages for various groups and monitor the understanding. 
• Mapping of service providers at project areas to ensure reported cases are referred to relevant stakeholders and update periodically as relevant
• Participate on the kick off meetings, other relevant workshops/trainings facilitated at field office and represent safeguarding appropriately this include regional PSEA network as available. Participate in proposal development on safeguarding aspects whenever demands.
• Organize learning forum based on the identified risks, challenges and best practices
• Attend in house safeguarding and other relevant online and face to face trainings, webinars, meetings, workshop and put other relevant training/mentoring/couching demand on development plan as appropriate.
• Take additional assignment when the demand arises by supervisor including external representation. 
• Other assignment provided by line managers.

In order to be successful you will bring/have:

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in management, Administration, or relevant social Science fields.
• Knowledge of Microsoft applications software’s (Excel, Word, Power Point, etc.) 
• Excellent interpersonal, communication and presentation skills.
• Strong interest in developing a career in HR.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Willing to involve in versatile activities. 
• Good command of written and spoken English.
• Demonstrates strong learning agility. 

Commitment to Save the Children values.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency.

QUALIFICATIONS AND EXPERIENCE

• Minimum of Bachelor Degree in social sciences and three years proven experience on child protection, education, social work. child safeguarding, gender and other related field.
• Experience on facilitation and coordination of training and workshops
• Experience in conducting assessment, monitoring and report writing 
• Practical experience on child participation on the intervention of program activities. 
• Strong computer skills, including the use of email, internet and Microsoft office 
• Fluency in written and spoken English -local language is an added advantage.

Desirable

• Experience on child safeguarding and PSEA
• Experience on gender mainstreaming, GBV case management
• Experience on humanitarian response programs 
• Skill on illustration design and publication 
• Good understanding on national laws and procedures
• Speaking and writing of the local language 

We offer a competitive package in the context of the sector.  The duty station of the position holder will be in Jigjiga Somali Region, East Area Office Ethiopia. This role is offered on the basis of national terms and conditions only.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that.
• Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

• Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. 

Use the below link to apply: 

https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1 

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
• All employees are expected to carry out their duties in accordance with our global anti-harassment policy.