Senior Transport and Fleet Management Officer (External)

Major Duties and Responsibilities

• Directing/Coordinating/supervising Warehouse management strategic and Logistics Operational matters/issues and providing leadership and overall guidance in both the administration and operation the sector by following relevant policies and regulations of the bank.
• Developing policies and procedures to improve operational effectiveness; provides guidance on various administrative responsibilities. 
• Oversee all drivers and ensure they are adhering to SB policies and procedures.
• Ensure all vehicles have valid statutory documents.
• Ensure all drivers have a valid driving license.
• Conduct spot checks on vehicles to ensure that they are in good working condition.
• Ensure routine servicing and maintenance of program vehicles are carried out on time; and initiate requisition for vehicles servicing and maintenance.
• Follow up on payments for all expenses relating to SB vehicles including fuel expenses and servicing in a timely manner.
• Prepare fuel consumption report and vehicle cost analysis report on a monthly basis and submit to the supervisor.
• Responsible for overseeing drivers complete timely and accurate daily logs, fuel consumption and mileage reports.
• Responsible for all Shabelle Base and Guesthouse Generators Refueling Cleaning and Recording of Log Sheets.
• Refueling Fuel for all Shabelle Bank Vehicles.
• Disburse and record fuel coupons. Investigate fuel discrepancies in collaboration with Logistics Manager/Division.
• Inspect Vehicles regularly to ensure they have required documentation and equipment per SB Logistics Guidelines
• Prepare reports on vehicle utilization, vehicle efficiency, inventory/goods movement, damages, etc. and submit to the Procurement & Logistics Manager/Division on a regular basis;
•  Work with the Division Logistic Officer to design a suitably staffed and equipped transport function to support the Shabelle Bank’s vehicle operations and policies.
• Implement and direct SB standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel.
• Evaluate, manage, and monitor drivers.
• Manage the vehicle pool (if applicable).
• Ensure that appropriate communications equipment (If available) is installed and functioning in SB vehicles to meet the operational and security requirements.
• Ensure the correct and timely routine maintenance and repair of Shabelle Bank (SB) vehicles.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled.
• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, etc.
• Ensure all vehicles are properly cleaned on daily basis.
• Prepare weekly and monthly report and submits to Logistic Division.
• Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
• Ensure that all vehicles are secure when not in use.
• Be familiar with local regulations / laws.
• Any other duties as may be assigned by the supervisor
• Plan, organize and managing the work of subordinate staff to ensure that the work is accomplished in manner consistent as per the SB requirement
• Collaborate with other managers and staff members in order to formulate and implement policies, procedures, goals and objectives
• Establish quality transport and facility service for the organization.

• A minimum of BA degree in Procurement, Supplies Management, Management, Accounting, Business Administration and related Fields with 5 Years of experience of which at least 4 years in related to this position.
• Experience in areas such as transport or logistics operations/management, procurement, etc.
• At least four years of progressively responsible experience in logistics, management/ operations, procurement, transport, etc.
• Knowledge of and experience with international development projects and or other international NGOs.
• Experience in managing multiple staff under her/his direct supervision.
• Basic computer skill in; word, excel, email, access and related software required.
• Must be willing for rigorous reference and background check.
• Fluency in English speaking and writing is required.
• Ability to work under pressure, deal with multiple tasks and respect deadlines.
• Able to work with minimum supervision, independently and manage time efficiently.

Those who meet the above requirements should submit their short CV (maximum of 3 pages) and a cover letter (maximum 1 page) through [email protected]

 NB: Please note that only short-listed candidates will be contacted at all stages of the selection process. Hard copy or physical applications will not be accepted. The Bank has the right to cancel the post advertised.

Women applicants are highly encouraged to apply.

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NAGUSOO BIIR ---  SOMALI JOBS

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