Finance Assistant

The International Rescue Committee is responding to the world’s worst humanitarian crises in a great variety of roles. We are one of the world’s largest humanitarian agencies, provide relief, rehabilitation, and post-conflict reconstruction support to victims of natural disaster, oppression, and violent conflict in 42 countries. We are committed to innovation and creative partnerships. IRC is active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, we assist people from harm to home.

We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently aiding Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery & development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

The International Rescue Committee’s staff is a force for humanity and hope. If you’re skilled and passionate, we’d like to add your energy to ours. 

Scope:

Under the supervision of finance officer, the Assistant finance officer handles all cash payments, cash collections and cheque payments inside the office and/or camps as required. Assist the Finance officer in recording and preparation of reports.

Major Responsibilities:  

·       Perform all Financial duties in line with IRC Program, Personnel & Finance Regulations

·       Keep well organized Book of Accounts at the Field Office in accordance to the Finance Manual.

·       Keep filing systems in which documents could be readily available and easily traced to.

·       Undertake all financial duties with at most care and with persistent effort.

·       Give attention to detailed accuracy and neatness in documentation.

·       Ensure the correctness of Documents, amounts, dates, signature, etc…

·       Prepare Receipt and payment Vouchers for approved Payment/Settlement Requests.

·       Operates the petty cash and cash in office Funds by holding the authorized level of cash.

·       Ensure the availability of petty cash in safe at all times and replenish it timely.

·       Keep safe box cashes as per regulation.

·       Journalize Cash in office and Petty Cash Accounts in standards laid down in the Finance Manual.

·       Assist Program Staff, drivers and any other staff who seek guidance in filling out forms.

·       Assist and cooperate with all IRC Finance and supply chain team in all their requirements.

·       Intact deposit all cash collections

·       Prepares check and effect payments after approval from the designated official.

·       Records all cash in office, petty cash and bank transactions on excel format using the correct codes and forward to Finance Officer for review.

·       Keeping all used and unused finance vouchers in a safe place.

·       Keep the petty cash fund in the safe box and replenish timely when reaches its minimum balance as per the IRC policy.

·       Prepare cash transfer request and submit for Finance Officer/Manager for review.

·       Track the status of personal advances and ensures their timely settlement.

·       Assist the Finance Officer/ Manager in preparation of the monthly report.

·       Carries out cash count at the end of every week and at any interval as per the IRC policy.

·       Reconcile cash balance per records with the result of cash count.

·       Make sure taxes and any other liabilities paid timely.

·       Keep filing systems in which documents could be readily available and easily traced to.

·       Make sure each month financial documents copies are remain in the field office and filed before document send to Addis.

·       Give attention to detailed accuracy and neatness in documentation.

·       Perform financial duties in line with IRC Program, Personnel & Finance Regulations.

·       Make sure that all finance documents are stamped with IRC Ethiopia Paid OR Received stamp we send to Addis.

·       Prepare any finance related outgoing letters.

·       Replace Finance Officer in his absence.

·       Responsible to Scan finance payment documents every day. 

·       Do all tasks assigned by the Finance Officer and Finance Manager.

Qualifications

·       Diploma in Accounting and minimum of 3 years relevant experience or B.A Degree in Accounting 1-year relevant experience.

·      Excellent Operating skill of Excel and Word is required.

.       Knowledge of Sun Accounting system and/or other accounting software is advantageous.

·       Ability to communicate well in English.

·       Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, able to coordinate multiple tasks and maintain attention to detail.

Skills Required: -

·       Basic computer knowledge in word, excel and internet operation.

·       NGO experience is a plus.

·       Ability to work under pressure.

Language Skills: 

• Knowledge of local language is advantageous. 

Candidates meeting the above qualifications are encouraged to apply only through the below IRC On-line recruitment website: 

IRC Career Site :

https://careers.rescue.org/us/en/job/req49631/Finance-Assistant

or Apply in person at Jijiga Field Office.

• Please include 3 references from current and former employers.

• Applications will not be returned. IRC discourages phone calls or personal visits.

• Only applicants meeting the minimum qualification will be short listed and contacted.

Female candidates are highly encouraged to apply.

Your application letter/cover letter must include the following information.

·       Name of the position you have applied for

·       Date of application

·       Summary of  your qualifications and experience

·       Motivation/objective of why you have applied for the job

·       Permanent Address and present address (if different from permanent) and telephone number if possible also email address

·       Disclose any family relationships with existing IRC employees.

IRC is an equal employment opportunity employer.  IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.