Finance Assistant

JOB TITLE:              FINANCE ASSISTANT

DEPARTMENT:      FINANCE

REPORTS TO:         FINANCE OFFICER

DUTY STATION:    KAKUMA 

The Department of World Service (WS) of the Lutheran World Federation (LWF) is the humanitarian and development arm of the Lutheran World Federation. WS provides support to refugees, returnees, internally displaced people, their host communities and communities at risk, focusing on livelihoods, quality services, protection and social cohesion. The Kenya-Somalia Program has been implementing such interventions in Kenya and Somalia since 1992. The Lutheran World Federation, Kenya-Somalia Program is seeking to recruit a National staff to fill the position of Finance Assistant.

 JOB SUMMARY

The Finance Assistant will ensure that documentation for all transactions is complete, accurate and appropriately recorded in a timely manner as well as that proper filling and archiving of all finance records are done for safekeeping and ease of retrieval.

DUTIES AND RESPONSIBILITIES 

• Record financial transactions daily on electronic journals.
• Maintain a safeguarded filing system with complete, updated files including labeling and filing all bank vouchers; filing the various Payment vouchers and Journal vouchers made from the Nairobi office and various field offices.
• Review payment requisitions to ensure completeness of the document and there after prepare journal voucher with the correct accurate transaction.
• Prepare Incentive Payroll, Incentive Journal Voucher and Staff list in a timely and accurate manner.
• Oversee imprest Management and maintenance of petty cash by preparing a monthly cash projection and request for replenishment of funds.
• Support the Assistant Finance officer in bank and cash reconciliations
• Follow up with respective staffs to clear their work advances and per diems on a monthly basis. This ensures that our monthly work advance reports and reconciliations are cleared.

• Bachelor’s degree in Accounting, Finance, Business Administration or related field.
• Minimum Certified Public Accountant of Kenya (CPA-K) Part 2 or equivalent in Association of Chartered Certified Accountants (ACCA)
• 1 to 2 years of relevant experience in the finance and accounting function in a comparable organization

COMPETENCIES

•  Accounting skills
• Mastery of excel sheets
• Cash Management
• Payroll and financial analysis training
• Attention to detail
• Accuracy, mathematical aptitude and attention to detail 

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

• Dignity and justice
• Compassion and commitment
• Respect for diversity
• Inclusion and participation
• Transparency and accountability

Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Disclosure: LWF participates in the Inter-Agency Misconduct Disclosure Scheme developed by the Steering Committee for Humanitarian Response The Misconduct Disclosure Scheme The Misconduct Disclosure Scheme (misconduct-disclosure-scheme.org), which requires LWF to conduct reference checks with prior employers including questions about employee misconduct. By proceeding with this job application, you consent to LWF requesting a Statement of Conduct from your previous employers. This Statement of Conduct is requested from previous employers for all candidates for employment and provided to all employers that request it from LWF.

Qualified candidates who are interested in the above position should submit an updated detailed CV and application letter (in English), giving a day time telephone contact and email addresses of 3 (three) work referees.

Closing date for application: 10th  July 2024

LWF DOES NOT SOLICIT ANY TYPE OF PAYMENT FOR JOB APPLICATIONS OR HIRING PROCESS.