Senior Internal Audit

Job Description of Senior Internal Auditor at DBI

Job Title: Senior Internal Audit

Reports to: Chief Internal Auditor

Department:Internal Audit

Location:DBI Mogadishu- Head office

1. Job Summary Scope

The role of the Senior Auditor is to plan, supervise and oversee the various audit activities being carried out by assigned Auditors. The Senior Auditor identifies and evaluates risks associated with the DBI processes and prepares audit plans, including audit programs and budgets. The Senior Auditor performs detailed reviews of the working papers and drafts the internal audit report.

The Senior Auditor establishes goals, performance standards and objectives for self and other subordinates. She/He ensures that duties are being carried efficiently and professionally and in accordance with the Internal Audit Manual and the International Internal Audit Standards. She/He performs ad hoc duties as and when requested by the Audit Manager.

1. Principal Responsibilities

Internal Audit Charter:

• Implement Internal Audit Charter

Strategic Audit plan:

• Participate in the development of the strategic audit plan for the 3 to 5 years. This will define the audit assignments to be done on yearly basis.
• Participate in the review of the Strategic Audit Plan at the beginning of each year to reconfirm the risks remain the same and that there have been no changes in the systems that might affect the risk assessment.

Annual Operational Audit Plan (AAP):

• Participate in the development of the AAP for financial, operational, compliance, performance and information technology, detailing assignments, timeframes and resources required and submit to the Head of Internal Audit for review and approval.
• Identify significant process, develop audit objectives and prepare the risk assessment process for each audit assignment and present to the Head of Internal Audit for review and approval.

Audit Team Management & Development:

• Participate in the internal audit staff recruitment process.
• Participate in the development of proper professional development for subordinate and monitor the performance of subordinates.
• Participate in setting individual staff targets and a professional development plan for measuring performance.
• Allocate the assignments under the internal audit plan to respective auditors and staff.
• Prepare the budget for each audit assignment and present it to the Head of Internal Audit for review and approval.
• Provide the technical expertise on any related assigned duties responsible for updating knowledge base and skills required for the execution of the internal audit assignments on regular basis.

Special Projects:

• Execute special investigation requested by the Chairman / CEO or the Audit Committee as directed by the Head of Internal Audit

Reporting to the Head of Internal Audit:

• Present the findings of the internal audit assignment to the Head of Internal Audit.
• Provide regular feedback to the Head of Internal Audit for the status of each audit assignment.
• Conduct follow up assignments and report to the Head of Internal Audit the findings on the status of implementation of the recommendations raised in the final report

1. Audit Planning

Co-develop the Expectation:

• Plan and arrange the internal audit team planning meeting, and agree with the Audit Manager the audit approach setting the expectations for the audit assignment as per the Internal Audit Plan
• Plan and attend the opening planning meetings with the Head of the Department / Section / Function under review and obtain his / her commitment to the audit assignment.
• Prepare the minutes of audit planning meetings.

Risk Assessment & Testing Strategy:

• Prepare the preliminary risk assessment and discuss it with the team.
• Prepare the testing strategy for the degree of testing to achieve the objectives of audit assignment and the related nature and extent of testing (substantive testing vs detailed analytical review)
• Prepare the detailed scope letter to be communicated to the Head of the Department / Section / Function under review
• Plan and direct the use of computer software that aide in performing tests (Audit Command Language (ACL))
• After completing the planning of the audit assignments, prepare a detailed risks identified, nature, impact and likelihood on the Head of the Department / Section / Function under review and the controls identified that mitigate those risks and update the audit plan and the testing strategy if required.
• Prepare the internal audit program including the sampling techniques to be used.

Audit Team Management & Development:

• Plan the resources required and the special skills needed to execute the specific audit plan. This is dependent on the nature and complexity of the audit assignment.
• Prepare the allocation of the resources available to each phase of the audit assignment and the internal timetable schedule and budget for completing the audit assignment and submit to the Head of Internal Audit for his review and approval.

Establishing of Communication Protocol:

• Agree the communication protocol with the Head of Internal Audit and the Head of the Department / Section / Function under review and identify the Internal Audit Liaison within the Department / Section / Function under review.

1. Audit Execution

Post Planning Event:

• Agree the final risk assessment with the Head of Internal Audit and the Head of the Department / Section / Function under review.
• Revisit the internal audit plan for the audit assignment to ensure proper resources are allocated, original risk assessment and testing strategy are properly developed based on the information provided during the planning phase.
• Ensure that sufficient testing is done for the internal controls identified during the planning phase. Confirm the conclusion on the internal controls design effectiveness.

Audit Team Management & Development:

• Supervise the execution of the internal audit plan through daily visits and discussion with the audit team.

Working Papers File Review:

• Ensure that sufficient documentation is complete and filed in order to understand the business of the Department / Section / Function under review.
• Ensure that sufficient documentation is complete and filed in order to understand of the business process to be audited.
• Perform on the job detailed review of the working papers as and when an audit section is completed.
• Perform the detailed review and confirmation of the issues raised and the management response and recommend if the issue is to be included or excluded from the final report and the reasons why.
• Review and sign off the working papers.

1. Audit Reporting

Reporting:

• Prepare the draft internal audit report and ensure that issues raised and documented in the working paper file are properly excluded or included in the report.
• Identify gaps between actual and expected performance. While all differences are noted, only significant differences are identified in the reporting phase.
• Ensure the proper wording of the report to avoid any use of inappropriate language.
• Prepare the rating and prioritization of the points raised.
• Obtain and document the management comments in the report.
• Closing Meetings and Final Report:
• Attend the closing meeting with the Head of the Department / Section / Function under review to discuss the issues raised and recommendations suggested.
• Prepare issuance of the final report to the Head of the Department / Section / Function under review of Internal Audit

Follow up assignments:

• Conduct follow up assignments with the Head of the Department / Section / Function under review to ensure proper implementation of the corrective actions agreed in the report.

1. Supervision Of Staff

• Review the work allocation to ensure that the team assigned possess the requisite knowledge, skills and other competencies required to complete the audit assignment.
• Provide appropriate instructions and guidelines during the execution of the audit assignment to achieve the audit objectives.
• Resolves issues with the Department / Section / Function under review under audit.

1. Professional Conduct & Development

Training and Counselling:

• Participate in the development of a training program for internal audit staff.
• Ensure proper job training is given to the staff.

Professional Development & Appraisals:

• Participate in the development of a professional development plan for subordinate.
• Submit regular feedback to the Audit Manager regarding the performance of his subordinate and how to improve on the area of weaknesses Complete the staff appraisal for each audit assignment and discuss it with the staff and agree on development measures.

• A minimum of 1st Degree in Accounting from a recognized University
• Minimum of 3 years’ experience in an Internal Audit role.
• Qualified in ACCA, CIA, or CPA

1. KNOWLEDGE, SKILLS, AND ABILITIES

• Familiar with International Standards for Professional Practice of Internal Auditing
• Acts as a team player - Collaborate and support colleagues and peers across the organization, while still being able to work independently when needed.
• Results oriented – Meet deadlines on assignments, juggle multiple demands and work with all types of individuals.
• Excellent written and oral communication skills
• Solid time management skills and the ability to organize prioritize and perform multiple tasks simultaneously.
• Ability to be discreet with employee and customer information.
• Capacity to work independently and motivation to achieve goals with minimal supervision.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
• Strong skills in negotiating, relationship building, problem solving, and timely problem escalation.
• Ability to learn and be proficient in using our core banking software and build and use queries.
• Working knowledge of Microsoft products: Excel, Word, Power point, etc.

If you meet the requirements, please submit your CV, and the Cover letter as a single pdf document via email: [email protected] no later than or before 25/06/ 2023, 23:00pm, with the subject line ‘‘Senior Internal Audit - DBI HQ, Mogadishu”.