Senior Logistics Officer

Vacancy Announcement

Senior Logistics Officer

Applications are invited from suitably qualified candidates for the following positions:

Job Title: Senior Logistics Officer

Reports to: Logistics & Transport Coordinator

Liaises with: All programme staff

Job Location: Mogadishu- Somalia

Contact Details: One-year contract with the possibility of extension (depending on funding availability). The incumbent will undergo a three-month probation period.

Job Summary:

Under the direct supervision and guidance of the Logistics and transport Coordinator, the Senior Logistics Officer will be responsible for the procurement of programme goods and services, maintaining proper documentation and filing system, oversee the transportations, contract preparation, asset and inventory management. With support of the Logistics and Transport Coordinator, the Senior Procurement Officer will be responsible that goods and services required are purchased in the most timely and cost-effective manner, with due regard to quality while maintaining accountability and transparency at all times.

Main duties & Responsibilities:

• Adhere to Concern’s procurement policy and procedures based on best value for money in price, quality, quantity, delivery time, etc. Actively engage in the purchase of goods, services and works for Concern programmes.
• Check all supply requests and ensure the necessary description, proper coding, and signatures are in proper order before procurement commences
• Receiving, checking and timely delivery of supplies and equipment to programme locations or sites as requested and ensuring timely processing of suppliers’ payment. 
• Ensuring proper utilisation of all logistical documents; GDN, GRN, SR, Stock cards, etc. in the Somalia programme and offices.
• Completes the Supplies Request (SR) tracking sheet and share with Logistics Coordinator.
• Ensure that the preferred suppliers list and price index are updated on a quarterly basis.
• Maintaining proper documentation and filing systems for the Concern Logistics department while ensuring that all paperwork is complete in line with Concern procedures.
• Ensure proper storage of supplies and equipment in line with Concern’s procedures and standard.
• Participate when necessary procurement and tender committees meetings.
• Ensure that each tender process undertaken by Concern has a separate tender file with all that tender related documents are kept in the file.
• Uphold and maintain good relations with all vendors/suppliers.
• On a quarterly basis, maintain accurate and up-to-date fixed asset and inventory registers for all Concern properties. Ensure that physical asset counts are conducted on quarterly basis
• Ensure tagging of assets purchased upon receipt from suppliers   
• Record any movement of assets within or outside of Concern premises
• Communicate with staff on issues affecting the procurement of goods and services.
• Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
• Provide technical support to the logistics assistant for the preparation on transport payment process.
• In the absence of the logistics assistant, manage Concern transport in line with Concern policy and procedures.
• Do any other duties as assigned by the line manager

Accountability 

·          In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

·          actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E); 

·          work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; 

·          Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Concern's Code of Conduct (CCoC) and its associated policies

Adhere to the standards of conduct outlined in the (1) Programme Participant Protection Policy; (2) Child Safeguarding Policy; and (3) Anti-Trafficking in Persons Policy.

Person specification: 

·         University Degree in Logistics, Business Administration or any other related field.

·         Certificate from the Chartered Institute of Purchasing and Supply, UK or a similar institution will be an added value

·         At least three (3) years of work experience with an international NGO in a similar role

·         Excellent communication skills

·         Good team player, flexible and capable of working under pressure and with a multicultural team

·         Excellent written and spoken English

·         Commitment and sympathetic to Concern’s goal, values and principles

·         Knowledge of computers: word processing, excel and database management packages

Disclaimer Clause

This job description is not exhaustive and may be revised by the line manager from time to time.

How To Apply

Interested candidates, who meet the above requirements, should submit their applications (cover letter and updated CVs) by email to [email protected] with the subject line “Senior Logistics Officer” by Tuesday 7th November 2023.

ONLY shortlisted candidates will be contacted for the written test and interview.  

                  Female candidates are strongly encouraged to apply.

Code of Conduct and its Associated Policies

Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.