SUPPLY OFFICER P-3

Org. Setting and Reporting

This position is located in the Property Management Unit of the Performance Management Section within the United Nations Support Office in Somalia (UNSOS), duty station Mogadishu. The incumbent reports to the Chief of Property Management Unit or her/his designate.

Responsibilities

Within delegated authority, the Supply Officer will be responsible for the following duties:  • Develops, reviews, monitors, assesses, and manages technical contracts for the provision of supplies and support services. • Plans and prepares cost estimates/budget implications and long-term forecasts of organization’s requirements for supply support and services. • Assists in developing Supply contracts and associated services, including the preparation of statements of work (SOW)/specifications, technical evaluations, and presentation of cases to the Local Committee on Contracts (LCC)/Headquarters Committee on Contracts (HCC). • Implements SOPs, monitors key performance indicators (KPIs), and analyses financial records and monitors compliance with accounting and business policies. • Ensures that routine Quality Control (QC) and Quality Assurance (QA) of assets and equipment are in place to validate the contractual terms and conditions. • Drafts Standard Operating Procedures (SOP) and flow charts relating to the unit's activities aligned with Property Management Manual, IPSAS Policy Framework, within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the staff in the unit; • Ensures accuracy and integrity of information in fixed asset register by monitoring the established system of controls, procedures and forms for the recording of fixed assets; ensuring anomalies are identified in discrepancy reports and addressed immediately;  • Uses effectively Business Intelligence (BI) tools to monitor and evaluate the overall progresses of the Mission’s property management and related key performance indicators (KPIs) and report to technical units / stake holders for underperformance areas and take necessary actions whenever required; • Initiates and oversees periodic reviews of policies, practices and directives to ensure best practices standards and procedures; • Ensures that accurate and complete accounting systems and reporting mechanisms are functioning and that all relevant records are maintained. • Analyses audit and performance reports on mission activities and provides remedial action programs where required. • Implements the unit's annual work plans; supervises and trains staff and monitors performance indicators, and reports. • Provides guidance to and supervise junior and local staff to support capacity building • Other duties as tasked by Chief of Performance Management Section.

Competencies

PROFESSIONALISM: Demonstrated knowledge and exposure to a substantive field of work in the areas of supply chain management, in particular property management, procurement, inventory management, warehousing and logistics processes. Proven analytical skills in Business Intelligence, property management key performance indicator’s including the ability to analyze data, develop recommendations for under-performance areas, as well as review and edit the work of others. An ability to apply various United Nations rules, regulations, policies and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Ability to use judgment in applying technical expertise to resolve complex and/or sensitive issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.   PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.  ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards.  Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (master’s degree or equivalent) in supply chain management, logistics, engineering, property management or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Diploma or certification in logistics or supply chain management is desirable    Certification in fixed asset management is desirable.    Certification in Supply Chain Operations Reference Professional (SCOR-P), and/or Certified Supply Chain Professional (CSCP) or equivalent are desirable.    

Work Experience

A minimum of 5 (five) years of progressively responsible experience in the area of supply chain management, asset management and inventory control are required.    Proficiency in utilization of computer applications such as Business Intelligence Tool (BI) to track and update the asset database is desirable.    Experience with MRP (Materials Requirements Planning) and/or ERP (Enterprise Resource Planning), e.g., SAP ECC (ERP Central Component) or SRM (Supplier Relationship Management) is desirable.

Languages

English and French are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.  The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship.  Candidates who have committed crimes other than minor traffic offences may not be considered for employment.  Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.  Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.   By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).  Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.  This condition of service applies to all position specific job openings and does not apply to temporary positions.  Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.   The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.  Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.