ICT Administration / Training Support

Overview of position

Our clients transport section is responsible for the maintenance & repair of the UNSOS / UNSOM / ATMIS fleet deployed in six AMISOM sector hub locations in Somalia as well as a wide array of Armored Personnel Carriers (APC) & heavy transport equipment. The Asset Manager / Administrative Assistant will support the administration of the section fleet schedules & Drivers, ensuring vehicles are kept maintained in peak operating condition, setting up maintenance schedules to side step unexpected repairs & minimize costs by maximizing cost efficiency, as well as ensuring compliance of assets as per UN rules & regulations in this field to maximize costs.

Role objectives

• Assist in the planning of the fleet asset management operations & monitor progress through statistical analysis of database records & monthly progress reports for the unit / section.

• Assist in monitoring accounts / operations, undertaking regular site visits of field mission offices & carrying out physical inspections & verification of UN property including selecting & maintaining vehicles to keep deliveries & distributions on schedule & within established budgets.

• Monitoring & coordinating closely with procurement on the supplies to ensure in timely delivery of the goods.

• Performing the preliminary inspection of the supply items for quality & quantity ordered in coordination with the Receiving & Inspection (R&I) unit.

• Monitor & control fleet maintenance & repair & that complies with in conformance with administrative instructions, LDS / DFS guidelines & mission property management Standard Operating Procedures (SOP's), for accountability of UN property at mission. register & license all fleet UN property & keep inspections up to date.

• Monitor / control & identifying & recommending assets for write off in stock that are damaged, beyond economical repair, obsolete, or surplus.

• Identifies issues & implements solutions to problematic areas related to asset management.

• Ensure accurate tracking of assets & implements & monitors the periodic physical verification process.

• Assists in compilation & drafting the SOP & flow charts relating to all aspects of asset management / administering activities within the context of the overall mandate of the unit, including Terms of Reference (ToR's) & Job Descriptions (JD's) for the staff in the unit.

• Performs other duties as required.

Project reporting

This role reports to the line manager.

Key competencies

• High school diploma or equivalent including a valid driver's license "B" category is required.

• At least five years of work experience & two years at the international level in the field of administration / operations in the transport field to administer & monitor budget, assests & transport personnel.

• Experience in UMOJA asset management & transport is desirable.

Team management

This role has no team management responsibility.

Further information

Qualified female candidates are encouraged to apply for this role.

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.