Logistics And Operations Assistant

LOGISTICS AND OPERATIONS ASSISTANT(S) (1 POSITION) -1 YEAR CONTRACT

EMPLOYMENT TERM: REGULAR

POSITION LOCATION: MOGADISHU

REF: VA/1/4/22

Scope of Work

The Logistics and Operations Assistant will provide logistical and operational support to the project team and will be responsible for proper tracking of purchase activities from the requests to the delivery and procurement, document archive and scanning related to BAB project activities. The Logistics and Operations assistant will also be responsible to keep tracking of all the open procurement processes and ensure the correct documentation is produced to release the payment to the suppliers. He/she will also maintain suppliers’ list for all goods, services and commodities in the area of duty station. The Logistics and Operations assistant will be also responsible to maintain close coordination with the BAB project team in intervention areas and undertake activities for arranging official travels, accommodation, training materials, transportation and all other logistical supports required for the smooth implementation of BAB project in the area.

Duties and Responsibilities

1. Ensure proper tracking of project procurement activities
2. Keep all necessary documentation properly filled and give the appropriate copies to the finance office for payment purposes.
3. Make sure all goods and supplies procured are followed with the complete signed General Receiving Note (GRN).
4. Work in close coordination with BAB Procurement/Operations Manager for purchase of regular goods/services.
5. Work on weekly/monthly activities procurement plan to ensure required services or goods for the project are well planned and implemented in timely manner with overall cost effectiveness and quality assurance mechanism.
6. In close coordination with BAB Procurement Manager, prepare appropriate PRs goods/services or work needed for BAB project implementation and follow the procurement procedures.
7. Regularly share weekly/monthly procurement plan with BAB Procurement Manager for better guidance.
8. Be the final responsible of the purchase documents for all the procurement activities and ensure is filed appropriate.
9. To coordinate with program (requestors) for any travel, accommodation requirement in timely manner
10. To arrange vehicles for the program implementation in close coordination with BAB operation and procurement manager in a timely manner. Submit monthly movement plans before the month starts to ensure in time vehicle arrangement is made
11. Perform any other duties and responsibilities assigned by the line manager.
12. Work closely with the Project Security Officer (PSO) to perform ad hoc security tasks under guidance and direction of the PSO. Ad hoc security tasks may include but not limited to the collection of security information and assessments of venues, locations and potential security service providers and vendors. Maintain a network of contacts at venues and locations for the purpose of liaison and coordination of security matters.

Reporting & Supervision: The Logistics and Operations Assistant will report to the Procurement and Operations Manager.

1. Bachelor's in Business Administration / Logistics, Public Administration, or related field.
2. At least two (2) years’ experiences in the related field.
3. Demonstrated understanding of operations and procurement standers
4. Must have good oral and written communication skills.
5. Must be able to engage positively and productively with a diverse population of team members, stakeholder and local partners.
6. Experience working on donor funded projects.
7. Must be very good in written and spoken English.
8. Must be fluent in Somali language.
9. Must have a valid Somali passport, or at least valid Somali national ID card.

Interested candidates should send their applications to [email protected] not later than 25th July 2022 before 5:00 pm. Each application should include an updated CV, an application letter and a contact information for three work related referees. Applications not including all the above information will not be reviewed.

Note

• Please quote the Reference number appearing in the position applied for in the subject of the email;
• Candidates applying for VA/3/4/22 and VA/4/4/22 should indicate the job locations (District) they are interested in;
• Candidates applying for VA/3/4/22 and VA/4/4/22 will be shortlisted only for the district (s) they applied for;
• Both CV and application letter should be sent as one attachment;
• The Bar Ama Baro is an equal opportunity employer. Female candidates are especially encouraged to apply as well as Youth and Persons with Disability (PWD).
• Applications will be reviewed on rolling basis;
• Only shortlisted candidates will be contacted;
• Double application will lead to automatic disqualification;

Canvassing will lead to automatic disqualification

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NAGUSOO BIIR ---  SOMALI JOBS

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