Procurement and Logistics Manager

Position Title:

Procurement and Logistics Manager

Reporting to:

Head of Operations and Administration

Duty Station:

Mogadishu -Somalia

Position Status:

Expat position

Area of Operation:

Somalia/land

Employment period

Starting in October, 2022, 1 year contract with possibility of extension.

Primary purpose of the position:

To manage and provide support to procurement and logistics processes.

Main tasks:

• To manage procurements, supervise procurement and logistics coordinator and driver.
• Manage and support all procurement related processes in collaboration with coordinator, including for examples:
• Support supplier registration and filing of all related documentation in the department.
• Collect and update data entry of procurement related tasks and ensure all details are always up to date.
• Support and follow up with suppliers and finance department to ensure timely payment of suppliers on a weekly basis.
• Track the outstanding payments to suppliers and notify the Procurement and Logistics Coordinator on a weekly/monthly basis, update suppliers accordingly where necessary.
• Consolidate monthly procurement reports and submit it to Management Team.
• Develop document management.
• Provide support in managing Inventory & Stock Management and ensure rules and regulations are followed.
• Manage the mmaintaining and updating approved vendor database, with a sufficiently wide range of Contractors to provide adequate competitive bids.
• Lead the drafting of the Procurement Plans, based on information obtained from program and finance personnel, in liaison with the Procurement & Logistics Coordinator.
• Support in drafting of tender dossiers for issuance to tenderers, in liaison with the Procurement and Logistics coordinator.
• Ensures all quotations and bids are timely and properly received.
• Make sure that all procurement documents are prepared for Procurement Committee.
• Manage inspections of supplies, when necessary.
• Any other duty assigned by Head of Operations and Administration.

Other reporting responsibilities and internal cooperation parties:

• Procurement & Logistics Coordinator.
• Procurement Committee.
• Security Coordinator

• Relevant degree in Supply chain/Procurement and Logistics Management from a recognised institution and additional qualifications in CIPS will be an added advantage.
• Five-year relevant experience from a reputable NGO or institution, previous experience in humanitarian organization will be an added advantage.
• High integrity, pro-active, stable, robust character, and a good team-player
• Excellent analytical and negotiation skills.
• Proven commitment to accountability practices.
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision
• Excellent knowledge on both software
• Good management, communication, teamwork, capacity building and report writing
• Ability to work independently, when necessary, set realistic goals, and work within agreed timelines
• Excellent command of English

Please apply by using the link no later than on 23rd August 2022. Applicants will be short-listed and contacted for an interview on a progressive basis. 

Here the is the link: https://fca.rekrytointi.com/paikat/?o=A_A&jid=548

The position will be filled as soon as possible and it is a fixed-term employment until 9th September 2023, with six-month probation period. The compensation is based on FCA salary scale and the candidate’s level of experience. 

Finn Church Aid (FCA) is Finland’s largest development co-operation organization and the second biggest organization in Finland working in humanitarian aid. FCA is a founding member of the international aid alliance of churches, ACT Alliance. We seek positive change by supporting the most vulnerable people in fragile contexts. We specialize in supporting local communities’ right to peace, livelihoods and quality education. Qualified and interested candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy.

FCA practices zero tolerance against child abuse. FCA’s Child Safeguarding Policy applies to all FCA staff. FCA has zero tolerance concerning aid diversion and illegal actions and may screen applicants against international lists to ensure due diligence and compliance with Anti-money Laundering and Combating the Financing of Terrorism requirements. 

FCA is certified against the Core Humanitarian Standard on Quality and Accountability (CHS)

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NAGUSOO BIIR ---  SOMALI JOBS

Telegram: https://t.me/somalijobsinc

Linkedin: https://www.linkedin.com/company/somali-jobs/

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Application: https://play.google.com/store/apps/details?id=com.tiriig.somalijobs

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