Vacancy Announcement No. 832859

Job Title: Logistics Assistant (Contracting)

Contract Type/Grade: G5

Duty Station: Mogadishu, Somalia

Contract Duration: 1 year (Initial)

Date of Issue: 12th May 2024 | Closing Date: 26th May, 2024

What will you do?

•       Assist in facilitating Logistics Services Market Assessment (LSMA) to trigger informative short-term decision-making. Collect and keep monthly trends on fuel prices and exchange rates of local currencies compared to stable currency preferred for transactions in Somalia. New development on transport infrastructure in Somalia.

•       Assist in the preparation and overall process of Request for Quotations (RFQs) for Clearing and forwarding, multimodal transport, Inland/Overland transport, air transport, pest control/fumigation, last mile transport, and warehouse management/handling services.

•       Participate in the review of contracting documents based on feedback from the operations team, facilitate the launch of Request for Quotations (RFQs) via the online tendering system – Intend, take the lead in offers received management, facilitate offers analysis based on evaluation criteria, and provide recommendations to the Logistics Officers on analysis findings.

•       Assist in drafting minutes for the Logistics Contracting Committee (LCC), facilitate meetings booking with the LCC team, and, together with the Logistics Officer, present the contracting cases to the LCC for review and approval.

•        Organize all required contract meetings, i.e., vendor relationships management, pre-RFQ, pre-award, post-award, etc.

•       Take the lead in maintaining vendors’ performance evaluation reports. Follow up with the operations team to submit qualitative monthly performance reports to the contracting unit. Liaise with the focal person on quantitative performance status every month.

•       Able to act as the primary contact between the Logistics Unit and other WFP Units with supply chain contract matters.

•       Assist in developing contract management tools, templates, methods, and processes for engagement.

•       Assist the logistics operations team in following up with vendors to ensure timely and cost-effective delivery of contracted services.

•       Maintain cost and other data, as required, on various means of service provision in the country.

•       Creation of digitalized Transporter Agreements (TAs) in LESS, simplifying creating, reviewing, and managing transport contracts, resulting in quicker turnaround times and reduced logistics contracting and processes paperwork.