Logistics Management Information Systems (LMIS) Officer

Job Title:                              Logistics Management Information Systems (LMIS) Officer. (Ref:2024/013)

Department:                      Operations

Band:                                    6

Reports To:                         Programme Manager- Kaafia+

Indirect report to:          Operations Manager, CRS Somalia

Country/Location:           Somalia /Mogadishu

Length of Contract:         One year with possibility of extension

About CRS

Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 100 countries around the world. CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Through its programs, CRS assists poor and vulnerable persons based on need, and, regardless of creed, ethnicity, or nationality. It works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates.

CRS has a long history of supporting local civil-society organizations in Somalia and has implemented development and emergency programming in multiple sectors, primarily supported by the United States Agency for International Development. CRS’ work in Somalia supports populations across 5 regions of Somalia, with emergency presence concentrated in the South-Central area.

Catholic Relief Services (CRS) has been working closely with and channelling resources and support to local organizations in Somalia since the 1960s and has implemented activities in Mogadishu since 2011, in Baidoa since 2012, and in Gedo region since 2014 with OFDA, FFP, and other foundation and private donor funding. Hundreds of thousands of people have benefited from CRS’ programs in Somalia since 2011. Currently CRS Somalia is leading Kaafia plus project, in partnership with Save Somalia Women and Children (SSWC), New ways organization, SOS Somalia and TROCAIRE.

 Job Summary:

The Logistics Management Information Systems (LMIS) Officer will help coordinate and ensure risk mitigation in inventory management through established inventory accounting and reporting processes in support of high-quality programs serving the poor and vulnerable. Your knowledge and experience will allow you to ensure compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements, as you apply the principles of stewardship, integrity, transparency, and accountability.

Job Responsibilities:

·         Ensure required documents, data updates, and reports from different operational areas, sub-recipients, surveyors, and external suppliers are received and consolidated in a timely manner and in compliance with standard policies and procedures.

·         Monitor, review, and analyze inventory accounting records and data entries in the inventory tracking and management information system for accuracy and completeness. Report accounting discrepancies and irregularities.

·         Work in close coordination with relevant program and supply chain /operations staff to resolve issues and reconcile inventory with accounting records.

·         Update various accounting registers (master shipping ledger, master inventory ledger, loss and claims ledger, other as applicable).

·         Prepare accurate and timely monthly, quarterly, and yearly reports pertaining to the status of goods and beneficiaries for internal and external project stakeholders.

·         Work with Program Managers, Operations Manager, Sector Leads and SPO-MEAL to prepare for audits and coordinate the audit process.

·         Support in partner’s supply chain capacity assessment and knowledge transfer on critical areas of Health, Nutrition and Protection supplies management.

·         Offer supportive supervision on partner logistics, supply chain and warehouses to improve supply accountability and documentation for future reference. Provide overall oversight and timely support on using the commodity tracking system(s) to ensure transparency and efficiency.

·         Conduct training to CRS and partner operations and warehouse staffs on commodity tracking system and represent CRS during the procurement process of proposed project materials (Health, Nutrition and Protection supplies.

Education and Experience

·         Bachelor’s degree in Procurement, Logistics, Supply Chain, or related field. Professional certifications(s) in supply chain a plus.

·         Minimum of 3 years work experience in a similar position, preferably in an international organization.

·         Experience in Customs clearing procedures within Somalia context as well as shipment tracking. 

·         Hands on experience of working in managing nutrition, health and protection commodities within Somalia context.

·         Proficient in MS Office package (Excel, Word, PowerPoint, Visio). Experience with inventory accounting software and/or other database management systems (e.g. MS Access) highly desirable.

·         Knowledge and experience with various public donors’ regulations.

·         Knowledge and understanding of warehousing, inventory tracking, accounting, and reporting systems and principles. Understanding of Generally Accepted Commodity Accountability Principles (GACAP) preferred.

Personal Skills

·         Very good analytical skills with ability to detect and report inconsistencies.

• Conscientious, accurate and thorough with great attention to detail

·         Ethical conduct in accordance with recognized professional and organizational codes of ethics

·         Proactive, resourceful, solutions-oriented and results-oriented

·         Demonstrated commitment to respect, equity, diversity and inclusion including gender equality

Required/Desired Foreign Language: English and Somali language (preferred)

Travel Required: Must be willing and able to travel up to 50%.  

Key Working Relationships:

Supervisory: None

Internal: Operations Manager, Project Managers, Project Officers, Country Manager, Head of Programs, Chief of Party and Deputy Chief of Party, MEAL staff

External:  CRS Somalia partners 

Agency REDI Competencies (for all CRS Staff):

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. 

·         Personal Accountability – Consistently takes responsibility for one’s own actions.

·         Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission.  Is considered honest.

·         Builds and Maintains Trust - Shows consistency between words and actions.

·         Collaborates with Others – Works effectively in intercultural and diverse teams.

·         Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

·         Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.

·         Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.

Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.  

What we offer:

CRS offers a comprehensive benefits package and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS Somalia strives to be a place where a diverse mix of talented people want to come and work, stay, and do their best.

CRS provides equal employment opportunity to all qualified employees and applicants for employment and does not discriminate based on race, color, religion, ancestry or national origin, sex, age, marital status, physical or mental disability or handicap, medical condition and any other status protected by law. As an equal opportunity employer, CRS will recruit, hire, train and promote persons solely on their qualifications and abilities.

CRS’ emphasis on family values supports benefits, including maternity and paternity leave, policies that promote exclusive breastfeeding, the availability of a baby room at the office, and flexible working hours where possible. Women and persons with disabilities are highly encouraged to apply.

By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.

The protection of your personal data is important to Catholic Relief Services. By submitting your application, you consent to CRS using your personal data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your personal data will be treated confidentially. CRS will not use your personal data in any other way other than for purposes of recruitment.

If your qualifications and experience meet this job requirements, please submit a written application, quoting the job title and reference number, and updated CV including daytime contact phone numbers, as well as names and contact information of three references to reach the below mentioned by close of business, August 10, 2024. 

Only short-listed candidates will be contacted for interview. 

Human Resources Manager

Catholic Relief Services-Kenya/Somalia program

Email: [email protected]

Note: CRS does not charge any fees from applicants for any recruitment. Further, CRS has not retained any agent in connection with this recruitment.