Procurement Associate G6

Vacancy Announcement

Job Title: Procurement Associate G6

Contract Type/Grade: Fixed Term

Duty Station: Mogadishu, Somalia

Contract Duration: 1 year (initial)

Date of Issue: 11th Aug 2023 | Closing Date: 24th Aug 2023

What will you do?

Under the direct supervision of the Procurement officer, the successful candidate will undertake the following responsibilities, including but not limited to:

• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services purchases for efficient field operations.
• Provide operational coordination and administrative services to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers and compile data to support selection of suitable suppliers, ensuring standard processes are followed.
• Review, record and prioritise purchasing requests, and provide support to requisitioners in order to support the procurement of appropriate goods and services at the lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions or orders alongside senior officer, in order to obtain the best terms and lowest cost to WFP.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholders to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes to ensure timely and accurate resolution of problems.
• Research, collect and analyse date in order to produce reports to enable informed decision-making by Head of Area Office/Procurement Officer, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts to support the alignment of procurement activities with wide programmes and ensure a coherent approach to meeting food assistance needs.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Perform other procurement-related duties, as assigned.

Do you meet the minimum requirements?

• Completion of a post-secondary certificate in the related functional area is desirable. An advanced Diploma in Business management, Procurement or in the related field is also desirable. A Degree in the same field and CIPS qualifications is an added advantage.
• Minimum 6 years of progressively responsible work experience in procurement
• Ability to work independently on analytical and technical matters with minimum supervision.

Are you competent for this job? Do you have?

• Strong organizational skills and ability to deliver timely high-quality deliverables.
• Strong communication and collaboration skills
• Negotiation skills
• Critical thinking i.e., ability to analyse situations and make decisions based on on-hand information.
• Strong analytical and report writing skills in English.
• Proficiency in Microsoft Suite (MS Excel, MS Word, MS PowerPoint, etc)
• Training/Capacity Strengthening skills.

Functional Capabilities

• Tendering and contracting: Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information.
• Vendor Management: Leverages basic understanding of business needs to define vendor requirements and selection criteria.
• Systems and Reporting: Utilize data sources, procurement systems, Corporate Operating System, and process to execute daily tasks and generate reports.
• Ethics and Compliance: Maintains accurate records of activities and confidentiality of procurement related information in line with compliance standards to increase ease of response to basic audit queries.

Interested and qualified candidates are requested to submit online applications through

E-Recruitment

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

WFP seeks applicants of the highest integrity and professionalism who share our humanitarian principles. WFP is an equal opportunity employer, and we are committed to promoting diversity and gender balance.

Selection of candidates is made on a competitive basis.

WFP does not charge any application fees to candidates.

 @WFPSomalia