Finance Coordinator

FINANCE COORDINATOR

Peace Action Society Organization for Somalia (PASOS) is a professionally managed and committed national Non-Governmental and Non-profit-making organization, founded by civil society groups on1st January 1997 in Mogadishu, Somalia.

The primary focus of PASOS is on the problems of the poor in their struggle to obtain a life of justice & dignity, environment stabilization, food security & livelihood, getting access to clean portable water and health services, empowerment of the community for self-governance are the most important components of its mission. Gender justice, advocacy on human rights, democracy, peace

and conflict resolution in society child protection and child rights, natural resource management, and livelihood security are our primary areas of concern. As PASOS finance coordinator it will be your job to develop and implement finance policies, providing expert financial support to the project so that every department has what it needs to do the best job possible, no matter what happens. From ensuring that finances are available for a quick scale up of operation after an emergency, to the managing the day-to-day finance needed to run a field hospital, you will provide support to the entire project, approving the budgets for projects and other procurement and logistic materials, finance manager and the country program director

Responsibility

•       Implement and supervise financial transaction procedures and systems, to ensure transparent and traceable accounting transactions

•       Define and analyses the projects budget to ensure that funds are used according to the PASOS and Donor rules and regulations

•       Implement circuits and workflows, such as management of cash boxes, transfers, advances, purchase procedures, payment approvals, follow-up of payments and bank controls

•       Ensure the timely execution and control of monthly/yearly accountancy closure, financial reports, audit and all service contracts for the project site

•       Ensure that PASOS staff with financial responsibilities are aware of and comply with local finance procedures and laws

•       Reviews cheque payments

•       Posts Disbursements to Subsidiary ledger

•       Reconciles Disbursements from Subsidiary ledger

•       Reviews Bank Reconciliations

•       Maintains Cheque counter foils

•       Approves Vendor Invoices for Payment

•       Initiate and recommends opening of new bank accounts

•       Approves modifications to Employee File

•       Approves payroll file

•       Distributes Payroll cheques or initiates direct deposits

•       Reconciles payroll subsidiary module to G/L

•       Modifies inventory records

•       Reconciles inventory records to G/L

•       Records adjustments (journal entries) to inventory records and G/L

•       Records capital assets additions and disposals in asset management modules

•       Disposes of Capital Assets

•       Performs periodic physical counts of Capital Assets

•       Reconciles physical capital asset counts to management syb-systems

•       Makes adjustments to Asset Management sub-system

•       Reconciles Asset Management sub-system to G/L

•       Asset transfers and movement records

•       Maintains capital asset sub-system (updates master file for asset)

•       Approves changes to G/L accounts

•       Approves journal entries

•       Approves financial statements

•       Raising invoices to Grantors

•       Preparation of monthly reports

Skills and Qualifications

Competencies

Competencies are important for the employee and the organization to deliver desired results. They are relevant ,to all staff and are divided into the following two categories:

1.    Professional competencies

These are skills, knowledge and experience that are important for effective performance

Generic professional competencies:

•       4-5 years of experience as finance coordinator, manager or beyond

•       University degree in accounting, finance, economic or equivalent is preferred

•       Experience from working in complex and volatile contexts

•       Documented results related to the position’s responsibilities

•       Knowledge about own leadership skills/profile

•       Solid knowledge of computer software and modern accounting systems.

•       Fluency in English both written and verbal is must.

Context/ Specific skills, knowledge, and experience:

•       Knowledge & experience of working in Agresso accounting system

•       Knowledge of the context in the Baidoa/Mogadishu

•       Willing to travel to remote project locations, ability to work flexibly including weekends.

1.   Behavioral competencies

These are personal qualities that influence how successful people are in their job. PASOS Competency Framework states 12 behavioral competencies, and the following are essential for this position:

•       Managing resources to optimize results

•       Managing performance and development

•       Analyzing

•       Handling insecure environments

•       Empowering and building trust

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application [email protected] quoting the position in the email subject matter, by 15 January 2024.

Each application should be addressed to the HR manager based in Mogadishu and include the following:

·  An updated CV; and

·  An application letter which should include remuneration requirements and contact information for three work-related referees. Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. PASOS is an equal opportunity employer