Finance Assistance

Job Title: Finance Assistance

Department:Finance Department

Supervises: None

Reports to: Chief Accountant.

Grade Classification: G4

Location: Mogadishu

Scope of Work:

The Finance Assistant will be responsible for a wide range of tasks related to sales processing, verification, reconciliation, expense management, and reporting. They will work within the company's ERP system and collaborate effectively with various departments to ensure the integrity and accuracy of financial data.

Responsibilities:

Sales Processing:

• Utilize the company's ERP system to accurately record sales orders, invoices, and customer payments.
• Perform thorough data entry for sales transactions, ensuring all details are captured correctly.
• Perform data quality checks to identify and address any discrepancies or errors in sales transactions.
• Maintain accurate and up-to-date sales reports for internal use and regulatory compliance.

Sales Verification:

• Conduct a comprehensive review of sales transactions for accuracy and completeness.
• Identify and address any discrepancies or errors in sales data.
• Communicate effectively with sales personnel and other departments to resolve discrepancies.
• Provide administrative support to Finance team with various tasks as assigned.

Reconciliation:

• Perform regular reconciliations between sales reports generated by the ERP system and bank statements.
• Investigate and resolve any discrepancies identified during the reconciliation process.
• Maintain detailed documentation of reconciliations for audit purposes.
• Ensure timely resolution of reconciliation discrepancies to maintain accurate financial records.

Expense Management:

·         Process Expenses for invoices, verification of accuracy, and adherence to company policies and procedures.

·         Review purchase requests, purchase orders, receipts and other supporting documentation to ensure proper authorization and compliance.

·         Assist the Payables with timely processing and payment of vendor invoices.

·         Maintain organized records of processed expense reports and supporting documents.

Reporting:

• Generate reports on sales data, including sales performance by branch, region, or product line.
• Assist in the preparation of other financial reports as required.

Communicate key financial information to management. 

·         Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred).

·         Minimum of 1-2 years of experience in a finance or accounting role (or relevant internship experience).

·         Strong working knowledge of accounting principles and practices.

·         Proficiency in a cloud-based ERP system experience with similar functionalities preferred or QuickBooks.

·         Excellent analytical and problem-solving skills.

·         Strong attention to detail and accuracy.

·         Excellent communication and interpersonal skills.

·         Ability to work independently and as part of a team.

·         Proficient in Microsoft Office Suite (Word, Excel).

WORK ENVIRONMENT

·         Typical office setting environment; and

·         Frequent out of office meetings. 

All applications should be marked as (Finance Assistance )

in the subject line and each application should include the following:

1.  Cover letter explaining why you are best suited for the position,
2. An updated CV showing relevant qualifications and work experience, and
3. Three contactable references
4. Attached Academic& Work Experience Documents.

Mogadishu residents are highly encouraged to apply this Position.                                                                                                          

Applications must be addressed to:  [email protected]

The application deadline of this post is from20 March 2024 up to 04 April 2024  4:00 pm Somalia time. Late applications will not be considered. Only short-listed candidates will be contacted.