Position:                      Partnership Officer

Department:                 Finance Unit

Direct hierarchy:          Country Finance Manager (CFM)

Location:                      Mogadishu

Contract Duration:       31st December 2024

Starting date:               Feb 2024

I. Background on ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.

ACTED is looking for professionally confident, self-motivated, experienced, and committed team player to fill the Partnership Officer position based in Mogadishu Somalia

II. Position Profile

The Partnership Officer supports and promotes ACTED’s partnership approach in Somalia. He/she facilitates specific partnership processes as well as partners’ organizational and institutional capacity development, with a focus on expanding ACTED’s ability to implement programs in Somalia through partners. The Partnership Officer reviews and assesses multiple partners with a view to develop relationships with existing and potential partners. He/she assesses their suitability for a partnership by using institutional assessment tools available within ACTED to determine partner strengths, weaknesses, capacity, and capability to implement programs and puts in place and follows up partner capacity development plans.

Responsibilities

1.       Identify, assess and build/maintain relationships with current & potential partner organizations (30%)

§  List and assess a number of potential partners to determine their suitability to work with ACTED using the organization’s partner due diligence assessment framework;

§  Together with the Project Development Department, and the HQ GMU and Finance Department develop MOUs and partnership agreements;

§  Follow up with partners on MOUs and reporting;

§  Support Project Managers and Area Coordinators to regularly review the partnerships, and ensure that any issues or disputes are resolved in a timely manner;

§  Support finance and compliance staff at area level in the documentation review and with the objective of decentralizing the relation and review process at area level;

§  Support the Project Managers to communicate ACTED’s policies and procedure, arranging training and induction as required;

§  Together with the Project Manager and the Country Finance Manager, ensure all budgetary issues are addressed between ACTED and partner and ensure that mutually beneficial solutions are agreed in a timely manner;

a)       Provide translation in meetings where necessary.

2.       Coordinate and ensure capacity building of partners (40%)

§  Together with the Project Managers, lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration;

§  Review organizational and institutional capacity assessments of partners (due diligence, GOCA) of or conduct new assessments;

§  Based on the results of organizational and institutional capacity assessments, develop appropriate time bound Capacity Development Plans (CDPs) in full participation with partners;

§  Coordinate and arrange internal capacity building training sessions by ACTED teams based on gaps identified in capacity assessments,

§  Establish links and build relationships with external organizational capacity development providers including consulting firms, NGO support centers and universities.

3.       Reporting and Compliance (30%)

§  Keep an updated and accurate database of all IPs/CSOs with complete documentation and reporting deadlines (PALs, SGAs, amendments, bank details, fund requests, financial reports etc.);

§  Review of partner’s financial reports and follow up to ensure timely reporting.

§  Prepare IP cashbooks and upload in the accounting system once reports are approved.

§  Work with the SPO on updating reporting on implementing partners (RIP) sent to HQ by PD team by 15 of every month.

§  Keep a copy of all sub grantee files and records and ensure proper filing and archiving of supporting documentation for each financial report;

§  In collaboration with finance, support review and submission of documents to Lead Partners when needed.

Assist due diligence of current and future IPs and share with CTCM;