Budget Associate, GS6, FT

Job no: 564552
Contract type: Fixed Term Appointment
Duty Station: Mogadishu
Level: G-6
Location: Somalia
Categories: Operations

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, dedication,

www.unicef.org/somalia

How can you make a difference?

Under general supervision of the Chief of Field Office, performs a variety of specialized tasks in support of the preparation, monitoring, and control of the programme budget, involving several different sources of funds and several programmes. In addition, the incumbent performs front office functions for Head of Zone office

Summary of key accountabilities:

• Maintain and run zone office budget systems with special focus on budget monitoring and preparation of monthly reports on programme budget utilization for use by programme manager and project officers for management and decision making.
• Review agreements and programme budgets including certifying the use of the applicable rates while developing agreements by programmes.
• Maintain office standard rates for reference as and when sections planning/budgeting for training/workshop/PCA/SSFSA.
• Maintain an updated list of all zone office DCTs and status of reporting/liquidations and reimbursements. Forward documents and follow up with USSC on DCTs above the zone office ceilings to ensure timely liquidations.
• Review all agreements for consistency with agreed format and process and then register, and transmit partner profile checklist and power of attorney to USSC – PCU for PROMs Registration and completes all relevant documents including LCC for filing.
• Maintain overall files of the coordination section, including the central filing system of the unit and front office, containing information on NGO and CBO profiles, agreements, partner assessments and check lists, LCC minutes relating to PCAs and other relevant files relevant for programme coordination.
• Receives incoming mail and correspondences to the front office and for other sub –offices, log and screen and provide background information. Coordinate meetings -ZMTs, reviews and takes minutes as appropriately prepare-elated background information for external visits in collaboration with liaison officers. Maintain calendar of the head of the office and updated list of contacts and counterparts.
• Arranges appointments and maintains supervisor’s calendar, receives high-ranking visitors, places and screens telephone calls and answers queries with discretion
• Maintains policy, confidential and general management files. 
• Keeps lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps

Job no: 564552
Contract type: Fixed Term Appointment
Duty Station: Mogadishu
Level: G-6
Location: Somalia
Categories: Operations

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, dedication,

www.unicef.org/somalia

How can you make a difference?

Under general supervision of the Chief of Field Office, performs a variety of specialized tasks in support of the preparation, monitoring, and control of the programme budget, involving several different sources of funds and several programmes. In addition, the incumbent performs front office functions for Head of Zone office

Summary of key accountabilities:

• Maintain and run zone office budget systems with special focus on budget monitoring and preparation of monthly reports on programme budget utilization for use by programme manager and project officers for management and decision making.
• Review agreements and programme budgets including certifying the use of the applicable rates while developing agreements by programmes.
• Maintain office standard rates for reference as and when sections planning/budgeting for training/workshop/PCA/SSFSA.
• Maintain an updated list of all zone office DCTs and status of reporting/liquidations and reimbursements. Forward documents and follow up with USSC on DCTs above the zone office ceilings to ensure timely liquidations.
• Review all agreements for consistency with agreed format and process and then register, and transmit partner profile checklist and power of attorney to USSC – PCU for PROMs Registration and completes all relevant documents including LCC for filing.
• Maintain overall files of the coordination section, including the central filing system of the unit and front office, containing information on NGO and CBO profiles, agreements, partner assessments and check lists, LCC minutes relating to PCAs and other relevant files relevant for programme coordination.
• Receives incoming mail and correspondences to the front office and for other sub –offices, log and screen and provide background information. Coordinate meetings -ZMTs, reviews and takes minutes as appropriately prepare-elated background information for external visits in collaboration with liaison officers. Maintain calendar of the head of the office and updated list of contacts and counterparts.
• Arranges appointments and maintains supervisor’s calendar, receives high-ranking visitors, places and screens telephone calls and answers queries with discretion
• Maintains policy, confidential and general management files. 
• Keeps lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are especially encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Advertised: 10 Aug 2023 E. Africa Standard Time
Deadline: 24 Aug 2023 E. Africa Standard Time