Human Resource Intern

Job title:         Human Resource Intern

Department:  Human Resource

Reports to:     Human Resource Assistant

Duty Station: Nairobi

Duration of engagement: 6 months

Closing date for application: 12th May 2024

The Department of World Service (WS) of the Lutheran World Federation (LWF) is the humanitarian and development arm of the Lutheran World Federation. WS provides support to refugees, returnees, internally displaced people, their host communities and communities at risk, focusing on livelihoods, quality services, protection and social cohesion. The Kenya-Somalia Program has been implementing such interventions in Kenya and Somalia since 1992. The Lutheran World Federation, Kenya-Somalia Program is seeking to recruit a National staff to fill the position of Human Resource Intern.

JOB SUMMARY

The HR Intern will support the HR Office in recruitment, timesheet management and maintaining accurate and up-to-date human resource files and documentation.

DUTIES AND RESPONSIBILITIES

•  Employee Correspondences
• Assist with day to day operations of the HR functions and duties.
• Assist with clerical and administrative support to Staff.
• Support in organizing staff events and meetings.
• Continuously updating Staff Files
• Compile and update employee records in personal Files (hard and soft copies) on regular and need basis.
• Support staff exiting the Organization with smooth clearance as per the exit Kit.
• Effectively file the exit documents to the staff respective staff files.
• Label Staff File Cabinets and separate current staff files from Exited Staff files.
• Provide support documents during Audits
• Support in tracking the documents with the Auditors to ensure they are retuned and filed back to the respective files.
• Assist the Human Resource Assistant in compiling documents for making payments relate
• Support in Recruitment processes
• Organize documentation related with recruitments for approval.
• Schedule Candidates for interviews as guided by the Human Resource Assistant.
• Assist the Human Resource Assistant in conducting background checks for potential candidates.
• Adequately organize new hire documents for approval and for Personal file.
• Open New Hire Personal staff files.
• Timesheet Processing - On Monthly basis, Work closely with Nairobi National staff to ensure we have monthly timesheets duly signed by both employee and supervisor for payroll and filed for record.
• Confidentiality - Ensure confidentiality of information and documents in the department.
• Any other relevant/appropriate duties.

• Bachelor’s degree in Human Resources or related field.
• Higher Diploma in HR or (CHRP-K) Part 2 qualifications is an added advantage.
• Undergraduate degree, who have not yet entered the formal employment arena are encouraged to apply

COMPETENCIES

• Good Communication.
• Relationship Management.
• Ethical Practice.
• HR Knowledge.
• Confidentiality.
• Attention to detail
• Team Work

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

• Dignity and justice
• Compassion and commitment
• Respect for diversity
• Inclusion and participation
• Transparency and accountability

KEY RELATIONSHIPS

Internal - Human Resource Assistant

Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Disclosure LWF participates in the  Inter-Agency Misconduct Disclosure Scheme developed by the Steering Committee for Humanitarian Response The Misconduct Disclosure Scheme (misconduct-disclosure-scheme.org), which requires LWF to conduct reference checks with prior employers including questions about employee misconduct. By proceeding with this job application, you consent to LWF requesting a Statement of Conduct from your previous employers. This Statement of Conduct is requested from previous employers for all candidates for employment and provided to all employers that request it from LWF.

Qualified candidates who are interested in the above position should submit an updated detailed CV and application letter (in English), giving a day time telephone contact and email addresses of 3 (three) work referees.

Closing date for application: 12th May 2024

LWF DOES NOT SOLICIT ANY TYPE OF PAYMENT FOR JOB APPLICATIONS OR HIRING PROCESS.