Business Support Assistant – Programme Assistant

Vacancy Announcement No. 099/2022

Job Title: Business support assistant – programme assistant

Contract Type/Grade: FT GS4

Duty Station: Nairobi Liaison Officer, WFP Somalia

Contract Duration: 12 Months

Date of Issue: 12th October 2022 | Closing Date: 26th October 2022

What will you do?

1. Provide programme staff with support with official travel arrangements and accommodation bookings
2. Follow up on the procurement plan and payment of invoices and/or processing of purchase orders
3. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
4. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
5. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
6. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
7. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
8. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
9. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
10. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
11. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

Do you meet the minimum requirements?

• Completion of secondary school education.
• Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Fluency in written and spoken English.

Are you competent for this job? Do you have

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routines and methods in order to complete processes under minimal supervision.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.

Interested and qualified candidates are requested to submit online applications through E-

Recruitment using the link below:

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=175801&company=C0000168410P

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

WFP seeks applicants of the highest integrity and professionalism who share our humanitarian principles. WFP is an equal opportunity employer, and we are committed to promoting diversity and gender balance.

Selection of candidates is made on a competitive basis.

WFP does not charge any application fees to candidates.

@WFPSomalia

@WorldFoodProgramme Somalia

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NAGUSOO BIIR ---  SOMALI JOBS

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