Procurement Intern

Job title:         Procurement Intern

Department:  Procurement

Reports to:     Assistant Procurement Officer

Duty Station: Nairobi

Duration of engagement: 6 months

Closing date for application: 12th May 2024

The Department of World Service (WS) of the Lutheran World Federation (LWF) is the humanitarian and development arm of the Lutheran World Federation. WS provides support to refugees, returnees, internally displaced people, their host communities and communities at risk, focusing on livelihoods, quality services, protection and social cohesion. The Kenya-Somalia Program has been implementing such interventions in Kenya and Somalia since 1992. The Lutheran World Federation, Kenya-Somalia Program is seeking to recruit a National staff to fill the position of Procurement Intern.

 JOB SUMMARY

The procurement Intern will support the procurement Office in procurement activities to ensure quality successful delivery of procurement goods and services.

DUTIES AND RESPONSIBILITIES

• Preparation of bid documents
• Receive Demand Forms (DF), record, and together with the assistant procurement officer, process DFs as per laid down regulations and policies.
• Assist in the preparation of Request for Quotation(RFQ) and Request for Proposal (RFP).
• Evaluation of bids
• Support the Assistant Procurement Officer in evaluation of bids, expression of interests in line with LWF procedures and process.
• Screen all suppliers and service procedures on the watchdog site (CSI)
• Support in maintaining and audit trail for Procurement activities
• Assist the Assistant Procurement Officer in compiling documents for making payments to the suppliers and service providers.
• Ensure that invoices submitted to finances are properly supported.
• Ensure that the payment tracker is regularly updated.
• Ensure that the procurement Plans are regularly updated.
• Maintain an E-filling for all procurement related documents
• Support in Suppliers correspondence.
• Ensure that all suppliers service providers queries are attended to on time.
• Follow up on contract performance and ensure adherence to lead time.

• Bachelor’s degree in supply chain management, procurement, logistics or related field.
• Registration with KISM is an added advantage.
• Undergraduate degree, who have not yet entered the formal employment arena are encouraged to apply

COMPETENCIES

• Excellent communication, organization and presentation skills.
• Good analytical and problem-solving skills.
• Ability to work independently with guidelines and clear expectations.
• Proficiency in MS Word, Excel and other related programs.
• Ability to tolerate cultural, educational and religious diversity in the work place.
• Report writing skills.

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

• Dignity and justice
• Compassion and commitment
• Respect for diversity
• Inclusion and participation
• Transparency and accountability

KEY RELATIONSHIPS

Internal - Assistant Procurement Officer          

Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Disclosure LWF participates in the Inter-Agency Misconduct Disclosure Scheme developed by the Steering Committee for Humanitarian Response, The Misconduct Disclosure Scheme (misconduct-disclosure-scheme.org) which requires LWF to conduct reference checks with prior employers including questions about employee misconduct. By proceeding with this job application, you consent to LWF requesting a Statement of Conduct from your previous employers. This Statement of Conduct is requested from previous employers for all candidates for employment and provided to all employers that request it from LWF.

Qualified candidates who are interested in the above position should submit an updated detailed CV and application letter (in English), giving a day time telephone contact and email addresses of 3 (three) work referees.

Closing date for application: 12th May 2024

LWF DOES NOT SOLICIT ANY TYPE OF PAYMENT FOR JOB APPLICATIONS OR HIRING PROCESS.