Supply Chain Officer

Save The Childrens International

Job details

Posted Date

Oct, 11

Expire Date

Oct, 25

Job description

TITLE: Supply Chain Officer

TEAM/PROGRAMME: Supply Chain

LOCATION: Adado

GRADE: 4

CONTRACT LENGTH: 1 year with possibility of extension

CHILD SAFEGUARDING:

Lavel-3-The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: The supply chain officer is responsible for providing all warehousing, procurement, transportation, assets and support requested by the programs, office as well as handling documents and filing.

SCOPE OF ROLE:

Reports to: Field Manager

Staff reporting to this post: 2 Supply chain assistants

Role Dimensions: Save the Children operates across all zones in Somalia and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $110million annual budget and staff over 650 staff

KEY AREAS OF ACCOUNTABILITY:

Procurement responsibilities

· Responsible for Adado procurement requests from all department and prepare purchase plans with a view of ensuring cost effectiveness, timely procurement and quality of goods.

· Receive quarterly procurement plans from the program managers/supply chain manager and implement as per order.

· Ensure procurement procedures are carried out in line with Save the Children policy and the Minimum Standards of procurement.

· Ensure donor procurement policies, guidelines and specific requirements are strictly met.

· Timely organization of bid opening and ensure to finalize minutes of the bid/ committee consensus on time.

· Coordinate with all program me colleagues on the procurement requests submitted and ensure their finalization on timely manner.

· Ensure to meeting supply chain reporting requirement on monthly basis on 1st of every month

· Ensure supplier invoices are collected timely for payment facilitation.

· Lead in the solicitation of process of RFQS/ RFP in line with SCI procurement policy at Adado office

· Responsible for supplier mapping and quarterly market price update to ensure market dynamic is met with in Adado

· Responsible for contract management of completed procurement for release/ renewals of applicable department contracts.

· Responsible for filing and archiving of procurement files neatly as per SCI filing system.

· Responsible for implementation of all procurement related policies, business ethics and code of conducts inline with SCI policies.

Fleet management

Ø Endure fleet data is accurate and filed properly on monthly basis.

Ø Supervise the fleet usage and ensure to implement an efficient way of vehicle utilization processes.

Ø Train drivers on child safeguarding, SCI driver’s manual for compliance on policies and procedures.

Ø Support the supply chain coordinator in vehicle allocation and usage among SCI programme departments/ staff.

Ø Monitor fleet contracts and advice contract end dates timely.

Asset Management

Ø Responsible for tagging, recording, reporting and safeguarding at field level

Ø Responsible for asset user form recording and updating when assets change hands.

Ø Recommend disposal of assets through the asset disposal committee where applicable for obsolete/ irepairable assets

Ø Responsible for leading asset counts/ verification both mid term and annual exercises.

BEHAVIOURS (Values in Practice)

Accountability:

· holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

· holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

· sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

· widely shares their personal vision for Save the Children, engages and motivates others

· future orientated, thinks strategically and on a global scale.

Collaboration:

· builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

· values diversity, sees it as a source of competitive strength

· approachable, good listener, easy to talk to.

Creativity:

· develops and encourages new and innovative solutions

· willing to take disciplined risks.

Integrity:

· honest, encourages openness and transparency; demonstrates highest levels of integrity

Skills and qualifications

QUALIFICATIONS

§ Bachelor Degree in procurement and Supply Chain Management or Business Adminstartion and/or equivalent subject with relevant professional experience

§ Relevant certifications such CIPS are an added advantage

EXPERIENCE AND SKILLS

§ Essential:

§ Minimum of 3 years of relevant experience working in supply chain, preferably in an NGO/and/or development program, with in depth experience in managing complex sourcing processes and supplier relationships

§ Ideally knowledge of procurement processes, rules and regulations in the INGO/UN System

§ Highly developed interpersonal and communication skills including influencing, negotiation and coaching.

§ Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.

§ Experience in supply chain management in an emergency environment focusing on Procurement,

§ Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.

§ Willingness to undertake field travel as required and work in difficult environments according to travel environments

§ Fluency in written and spoken English

§ Commitment to and understanding of Save the Children’s aims, values and principles

Desireable: Knowledge for the work environmrnt and stakeholders.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Adult Safeguarding.

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy, all employees are also expected to carry out their duties in accordance with SCI protection from sexual exploitation abuse.