ISLAMIC RELIEF SOMALILAND PROGRAM

Advert

JOB TITLE: Project Officer

DEPARTMENT: Programme

BASE LOCATION:  Burao

GRADE: E

 CONTRACT LENGTH: 6 months with possibility of extension

REPORT TO: Programme Coordinator/ Programme Manager

LINE MANAGEMENT RESPONSIBILITIES: None

MATRIX MANAGES: Project Assistance/Field Monitor

Background

Islamic Relief Somaliland (IRS) has been operating in Somaliland since 2010 and has responded to conflict and drought affected people through provision of life saving assistance. Through our projects, IR has continuously been providing safe drinking water, improving hygienic sanitation facilities, increasing hygiene awareness, particularly to ones living in IDP camps; empowering the urban poor and distressed working children, engaging in conflict management and mitigation and strengthening of community cohesiveness and co-existence in areas work.

JOB SUMMARY

The Project Officer will play key role in ensuring that all project implementation is carried out effectively and in a timely manner in Buroa district, Togdheer region, and any other areas where Islamic Relief funding is covering in Somaliland. The Project officer will report directly to Islamic Relief Somaliland Program Coordinator, who is based in Hargeisa, and will work closely with the Program Manager, Logistics, Finance, Admin, HR, and other team members.

The Project Officer will be responsible for ensuring that the highest standards are upheld throughout the project implementation process. This will involve to be the focal/office in charge of Islamic Relief Somaliland_Buroa Office. Furthermore, the Project Officer will be instrumental in ensuring that all project activities are executed efficiently and effectively, with a particular focus on achieving the intended outcomes and impact. As such, this individual will be a key member of the team and will play a critical role in the successful implementation of the project.

SCOPE OF ROLE:

·         The Project Officer will be responsible for managing the office and all staff members under their supervision. This includes assigning tasks and responsibilities, monitoring progress, and ensuring that the project is implemented according to the design and within the specified timeframe. The Project Officer will also conduct assessments and attend coordination meetings at the local, cluster, stakeholder, and community levels to ensure effective communication and collaboration.

·         The Project Officer will be responsible in supporting Islamic Relief Technical team in developing proposals and seeking funding opportunities both locally and internationally. This will require the individual to have strong networking skills and be able to conduct effective community mobilization.

·         The Project Officer will also need to have a thorough understanding of the project's goals and objectives and be able to tailor proposals to meet the needs of potential funders.

·         The Project Officer will be responsible for conducting effective community mobilization, networking, and coordination. This will involve building strong relationships with stakeholders and local communities, and ensuring that project activities are aligned with their needs and priorities.

·         The Project Officer will also need to coordinate with other organizations and stakeholders to ensure effective collaboration and avoid duplication of efforts.

·         The Project Officer will be responsible for ensuring that all staff members maintain the highest standards of integrity, adhere to the code of conduct, and follow all established policies and procedures. This will involve monitoring the performance of staff members, providing feedback and support where necessary, and enforcing disciplinary measures when required.

·         The Project Officer will need to strictly adhere to all Islamic Relief Worldwide policies and procedures that are in place. This will include policies related to finance, human resources, procurement, security, and other areas. The Project Officer will need to be familiar with these policies and ensure that all project activities are conducted in accordance with them. This will help to ensure that the project is implemented effectively and efficiently, and that all activities are conducted in a transparent and accountable manner.

Other responsibilities include.

·         The Project Officer will be responsible for the effective implementation and delivery of Islamic Relief projects aimed at improving food security and the livelihoods of disaster-affected communities in the Eastern regions of Somaliland. The Project Officer will be based in Buroa but will travel frequently to Erigavo and other target villages.

·         The Project Officer will be responsible for planning, directing, and coordinating the work and projects of Islamic Relief in Buroa. They will represent Islamic Relief Somaliland at the regional level and attend humanitarian conferences, meetings, and sectoral level meetings organized by stakeholders and the government.

·         The Project Officer will coordinate all project activities from substantive, administrative, and financial points of view, applying strategic planning and systematic coordination of project activities.

·         Will develop Project Detailed Implementation Plans (DIP) and exercise it whenever implementing project activities.

·         The Project Officer will support the distribution of cash transfers to community members in target areas affected by both natural and man-made disasters. 

·         Will also carry out community mobilization and sensitization activities related to cash transfers, agriculture inputs, and other livelihood distributions.

·         After assistance has been provided, the Project Officer will conduct post-distribution monitoring and focus group discussions to evaluate the effectiveness of the distributions.

·         Will also document field achievements, challenges, and lessons learned to integrate into project activities and support the preparation of project reports.

·         The Project Officer will assist in the coordination and implementation of all assigned project activities outlined in the detailed implementation plan (DIP) in line with IRW program quality principles and standards, donor requirements, and good practices.

·         Will ensure will establishment of village relief committees in all target villages to promote accountability, transparency, and inclusivity during the project's implementation.

·         Ensure timely preparation and compilation of the Project Annual/Quarterly Work Plans and Progress/Final substantial Narrative and financial reports and its submission to donors as appropriate.

·         The Project Officer will lead and coordinate the selection, targeting, registration, and distribution of project resources to community members.

·         Will ensure that emergency responses are implemented in a timely manner to assist affected community members and support the IRS MEAL department in conducting post-distribution assessments and monitoring of community members before the provision of second distributions of every humanitarian intervention.

·         The Project Officer will coordinate with targeted communities to identify training gaps and organize training plans, awareness-raising campaigns, and learning sessions according to the project plan and schedule.

·         Will ensure that gender mainstreaming is incorporated into all project activities and motivate women's groups to participate in the project implementation process.

·         The Project Officer will conduct training on good agricultural practices for community members to improve agriculture management capacity within the communities and implement livestock treatment campaigns, training of CAHWs and other livestock interventions with the close collaboration of the Ministry of Agriculture and the Ministry of Livestock.

·         They will ensure that people in concern are trained on CDRR for preparedness and mitigation measures

KEY AREAS OF ACCOUNTABILITY

·         Work independently on tasks related to beneficiary registration and mobilization with periodic reporting and direction from supervisor.

·         Make decisions on project implementation and its daily management responsibly based on available resources, skills and knowledge of staff and access to affected communities.

·         Ensure implementation of locally appropriate and feasible project activities in close consultation with Area Manager, local authorities and communities.

·         Proper management of resources, equipment and project utilities.

·         Work in adherence to IR’s policies and procedures.

In this position, you are expected to demonstrate IR’ five core competencies:

Sincerity (ikhlas) – We are driven and motivated by sincerity to God and our duty to humanity.

Excellence (ihsan) – A commitment to excellence is a hallmark of our operations, programmes and conduct towards the vulnerable people we serve.

Compassion (rahma) – Every life is precious, so we join other humanitarian actors in easing the suffering caused by disasters, poverty and injustice.

Social Justice (adl) – We empower poor and vulnerable people to have their rights fulfilled and to achieve their God-given potential.

Custodianship (amana) – We value and protect the Earth and its resources, including its people, and we aim to honour the trust people place in us to be transparent and accountable.

·         Diploma/Degree in community development, Social Work, Agriculture/Livestock production, food security or socio-economic development related fields. Public health etc

·         -Minimum of 5-6 years’ work experience in the INGO/LNGO and UN environment, including exposure to field operations in both emergency and development programs based on cash transfer programming

·         -Strong report writing skills

·         -Proficiency in computer applications including Word, excel, power point and other applications.

Additional experience: None

SKILLS AND BEHAVIOURS

•Flexibility.

•Diplomacy, tact and negotiation skills.

•Sympathetic     with     aims AND objectives   of   Islamic Relief; empathy with and understanding of the basic teachings and values of Islam.

·      -    -Responsible

·      -    -Confidentiality

-Integrity

-Punctuality

-Trustworthy

-Goal Oriented

-Team Player

Equal Opportunities: YES

Child Safeguarding: The position will interact with different society groups included child, women and other community members and hence requires utmost compliance when dealing with such community and respect to each member at its stage specifically safeguarding with children.

Safeguarding and protection of staff: YES

IRW Somalia Program is inviting applications from qualified/Motivated candidates who are interested to submit their updated CVs and cover letter explaining, how they meet Job description to: [email protected]