Title: Admin/HR Assistant - Notional

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection, and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We're changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

We need to keep children safe, so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

The following provides guidance on development of role profiles.  This guidance should be used when completing the template.  (Please use font Lato, size 11)

TITLE:  Admin/HR Assistant

TEAM/PROGRAMME: HR/Supply Chain

LOCATION: Burao

GRADE: 5

CONTRACT LENGTH: 1 year

CHILD SAFEGUARDING: -

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: The Admin/HR Assistant is accountable for providing quality and efficient HR and administrative support to the Somaliland Programme in the Burao Field Office and provide support to the HR and supply chain team in accordance with Save the Children’s corporate policies. 

SCOPE OF ROLE:

Reports to: (Field Manager)

Staff reporting to this post: (2)

Direct:0

Indirect: 2

Budget Responsibilities: N/A

Role Dimensions: Save the Children operates across all zones in Somaliland and currently has two offices and staff over 180.

KEY AREAS OF ACCOUNTABILITY:

Administration

§  Help the HR/Admin in Hotel & venue bookings

§  Process monthly bills for payment to finance

§  Updates the travel board for movement of staff and send updates Area Admin/HR Manager on weekly basis.

§  Manage the reception of visitors to the office and deal with their requirements and maintain a logbook of all visitors and purpose for their visits

§  Liaise with the Office cleaner to ensure that the office is maintained in a clean and tidy state at all times.

§  Perform other related tasks as requested by his/her immediate supervisor.

§  Make accommodation arrangements for staff at recommended Hotels and guesthouses.

§  Maintain a travel board for staff and visitors travelling to and from field offices and other countries.

§  Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.

§  Comply with all relevant Save the Children policies and procedures with respect to child protection, Health and safety, fraud, whistle blowing, equal opportunities and other relevant policies

Human Resource

§  In Close consultation of the Area HR Manager and Field Manager Responsible in managing all aspects of personnel management and ensure implementing good practices of personal management systems

§  Assisting the Field Manger and HR Manager for Facilitate all programme recruitments, and providing guidance to recruiting managers, making available all necessary policy documents/references

§  Support Area HR Manager and line manager in recruitments in the field office: job posting, coordinate with candidate for interviews and testing, arranging folders, venue

§  Help the HR Manager in organizing and planning induction programmes for newly recruited staff, create and administer their personnel files

§  Maintain up to date staff list in your respect field Office and report to Field Manger and HR Manager on monthly basis if any changes of staffing

§  Support in drafting employment contracts/extension for Burao field office of staff and initiate temporary contracts for enumerators and data collectors for project assessments

§  Ensure staff personal files are maintained up to date and kept in locked cabinet to protect the private confidential information.

§  Post positions in the online recruiting system -Taleo and update staff details on Oracle system in regular bases

§  Follow up and maintain performance management and mandatory training related database e.g security, safeguarding, code of conduct & etc… 

§  Support Area HR Manager to produce an annual leave plan for Burao staff and follow up the implementation plans

§  Scan the staff contract for the external audits

§  Address the Audit finding with the support of Area HR Manager

§  Take personal responsibility for correcting staff concerns promptly and un-defensively, responds staff concerns ensuring they are aware of actions are being taken, explaining the rationale for decisions/outcomes and become involved in staff decision making process, while remaining objective and impartial and upholding the ethical principles of Save the Children

§  Assist with the Area HR Manager to process and document sick leave requests ensuring that doctor’s certificate is valid and in line with SCI policy.

§  Work closely with Area HR Manager ensuring that all staff comply with save the Children corporate policies and procedures, including the CSP, Code of Conduct, PSEA, Fraud and dishonestly policy, whistle blow, harassment, Security, Health and Safety.

§  Any other job assigned by the line manager

BEHAVIOURS (Values in Practice)

Accountability:

·         holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·         holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

·         sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·         widely shares their personal vision for Save the Children, engages and motivates others

·         future orientated, thinks strategically and on a global scale.

Collaboration:

·         builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·         values diversity, sees it as a source of competitive strength

·         approachable, good listener, easy to talk to.

Creativity:

·         develops and encourages new and innovative solutions

·         willing to take disciplined risks.

Integrity:

·         honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS 

• College Diploma in Human Resource, Business Administration, Secretarial Science and or Office Management.
• Excellent Communication and interpersonal skills
• Minimum of one year of experience as a Human Resource, Administration or in similar fields.
• Good English Language Command.

§  Good computer and writing skills.

• Ability to work under pressure to meet tight deadlines.

Excellent interpersonal and written and oral communication skills

EXPERIENCE AND SKILLS

·         Computer literate

·         A moderate level of written and spoken English and good communication skills in Somali

Desirable

·         The capacity and willingness to be extremely flexible, working away from home, and accommodating in difficult and sometimes insecure working circumstances.

·         Experience of and ability to work of all administration related issues and any other job assigned by the line manager

·         To be flexible and high teamwork personality

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Adult Safeguarding.

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy, all employees are also expected to carry out their duties in accordance with SCI protection from sexual exploitation abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Diversity, Equity, and Inclusion

At SCI, we uphold the principle of equal rights and opportunities for all our employees. In our commitment to fostering a more inclusive workplace and addressing gender gaps, we have implemented additional efforts aimed at supporting female qualified candidates: -

·         Maternity leave (6 months)

·         Annual Leave 30 working days.

·         10% *gross salary. (female allowance)

·         2 flexible working hours for lactating mothers

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Female candidates and qualified candidates with disabilities are strongly encouraged to apply.

 Interested and qualified applicants can view the profile and apply for this position through the below URLs: -

https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/job/15383

Closing Date will be on 17th February 2026.