EXTERNAL VACANCY

MEDECINS SANS FRONTIERES (MSF) – SOMALIA MISSION

MSF is an independent humanitarian medical organization providing emergency medical aid to populations in need. MSF Somalia mission is seeking a qualified person for the position below:

Job Title: SUPPLY CHAIN OFFICER

Work Location: GURIEL_SOMALIA

Start date: AS SOON AS POSSIBLE

Nationality: Somalia

Length of contract:  Fixed term (1year) 100% with 3 to 6 months’ probation period

Main Purpose

Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

Accountabilities

•       Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role

•        Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities

•       Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.

•       Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data

•       Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs

•       Collecting claims from the field, analysing causes and making corrective actions.

•       In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required

•       Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making

•       Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

MSF Section/Context Specific Accountabilities

1.     Procurement & Management

Coordinate with coordination team and project team to forecast procurement needs and plan purchasing activities accordingly.

Source, negotiate, and manage relationships with suppliers and vendors to ensure cost-effectiveness and quality compliance.

Prepare purchase orders using FU, track delivery timelines, and ensure MSF procurement procedure respected and applied.

2.  Inventory & Warehouse Management

Monitor inventory levels and perform regular spot check and do 4M stock inventory to prevent stockouts or overstocking.

Ensure the MSF standard storage procedure applied for medical and logistics and handling of materials in warehouses.

Maintain inventory records in the UF or inventory management system. Coordinate with storekeeper for stock reconciliation and reporting.

3.  Logistics & Distribution

Manage transportation and distribution of goods to ensure timely delivery and use FEFO. Optimize shipping routes and logistics costs.

Coordinate customs clearance and import/export documentation for international shipments. Handle logistics disruptions and develop contingency plans.

4.  Planning & Coordination

Support demand and supply planning to align production and inventory levels with customer needs.

Collaborate with sales, finance, and production teams to ensure smooth operations across departments.

Assist in forecasting and budgeting processes for the supply chain function.

5.  Reporting

Ensure supply chain processes comply with company policies, industry regulations, and legal requirements.

Maintain accurate and up-to-date documentation for audits and inspections.

Generate regular reports on KPIs such as delivery performance, cost savings, stock turnover, etc.

Requirements

Education

Essential  bachelor  degree  and  specialization  in  Logistics/Supply Chain

Experience

•   Essential  supply  chain  management (minimum  4  years)  and  in organization of supply administration and procedures.

•   Desirable  proven  understanding  of MSF  Field  Logistics  (general knowledge of MSF equipment and kits)

Language

Mission language essential. Local language desirable

Knowledge

Essential proficient in Microsoft office (word, excel, internet).

Essential, Unifield System .

Desirable  TSR analysis.

Competencies

Results and Quality Orientation L2

 Teamwork and Cooperation L2

Behavioural Flexibility L2

 Commitment to MSF Principles L2

Stress Management L3

Candidates meeting the above qualifications are requested to submit a cover letter and an updated Curriculum Vitae as a SINGLE FILE in PDF mentioning the subject line “SUPPLY CHAIN OFFICER” through this link https://ko-hr.kenya.msf.org/jobs on or before 10th September 2025.

 “All Education/Experience/trainings/etc. that is NOT supported with certified documents, shall not be considered”

Only shortlisted candidates will be contacted.

No physical application will be accepted.