TITLE:  Finance Officer-JL

TEAM/PROGRAMME: Finance Department

LOCATION: Kismayo

GRADE: 4

CONTRACT LENGTH:12 Months

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The role holder will be the key contact person in the Kismayo finance office daily operations including payment review and processing, ensuring compliance and controls are in place and management of the office cashflow. He or she will be required to support the Area Finance coordinator in ensuring that the financial operations of Kismayo office is seamless and the monthly diary is adhered to with no bottlenecks in meeting monthly payments, data posting and reconciliations. The Finance officer will be the lead person in the uploading and review of all vendor invoices in Prosave, making daily/weekly payment runs and ensuring timely payment of all supplier/vendor invoices.

SCOPE OF ROLE:

Reports to: Field Manager-JL

Staff reporting to this post: (1)

Role Dimensions:

Save the Children operates across all zones in Somalia and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $100million annual budget and staff over 650 staff.

KEY AREAS OF ACCOUNTABILITY:

Ø  Review mapped prime activity codes to ensure alignment with the detailed budget.

Ø  Identify and share miscoded budget lines with the program and prime teams for correction.

Ø  Generate transaction (GL) reports to review and address incorrectly posted activities resulting from prime or coding issues.

Ø  Provide support in reviewing partner SGAs and MOUs when required.

Ø  Receive request for payments/invoices and Verify completeness and accuracy of all payment supporting documentation before release and Checking the Budget holder approval and Authorizations limits.

Ø  Receive, review, upload and reconcile supplier invoices, make payment runs and ensure timely payment.

Ø  Work closely with the Finance other area finance team in ensuring that Area office payment tracker is completed on daily basis and all payments for the month are released on time.

Ø  Take a lead role and establish a close working relationship with Supply chain staff and departmental heads in ensuring that Supplier all suppliers are set up and qualified in the Ariba system prior to supplier engagement.

Ø  In close coordination with Supply chain staff ensure all supplier/vendor bank information questionnaires are completed and approved on time.

Ø  Ensure a continuous flow of cash is maintained by completing the monthly fund request

Ø  Complete the weekly delivery plan tracker and ensure the cash utilization plan- CUP is also completed towards the end of the month. 

Ø  Ensure all tax deductions from staff payroll are made and monthly tax obligations is remitted to tax authorities on time.

Ø  Support compliance desk reviews and external audits when required.

Ø  Ensure cash & bank controls are in place including segregation of duties, 

Ø  Complete the month end cash and bank reconciliations and submit to Area Finance Coordinator.

Ø  Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies.

Ø  Finance focal point to staff for: effort reporting, and Source-to-Pay enquiries

Ø  Assists the Finance Coordinator with control reports, such as external audits, donor verification visits. Assists with all auditors’ requirements and findings and recommends resolutions or action plans.

Ø  Assists the Finance Coordinator with donor verification visits, and providing the donors and auditors with all requested documentation

Ø  Perform any other duty assigned by your line manager.

BEHAVIOURS (Values in Practice)

Accountability:

·         holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.

·         holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

·         sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.

·         widely shares their personal vision for Save the Children, engages and motivates others.

·         future orientated, thinks strategically and on a global scale.

Collaboration:

·         builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.

·         values diversity, sees it as a source of competitive strength.

·         approachable, good listener, easy to talk to.

Creativity:

·         develops and encourages new and innovative solutions.

·         willing to take disciplined risks.

Integrity:

·         honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS 

·         Bachelor of Accounting/ finance or Business administering from a recognized University.

·         ACCA or CPA is desirable.

EXPERIENCE AND SKILLS

·         Minimum of 2-3 years’ experience working in finance role in an INGO

·         Computer skills especially in Ms Excel, spread sheets, Ms Word and ERP systems

·         Familiar with

·         High level of integrity and ability to work as part of a professional team

·         Ability and willingness to work under high pressure to meet tight deadlines

·         Good communication and interpersonal skills

·         Supportive personnel management style

·         Good command of Witten and spoken English

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Adult Safeguarding.

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy, all employees are also expected to carry out their duties in accordance with SCI protection from sexual exploitation abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Diversity, Equity, and Inclusion,

At SCI, we uphold the principle of equal rights and opportunities for all our employees. In our commitment to fostering a more inclusive workplace and addressing gender gaps, we have implemented additional efforts aimed at supporting female qualified candidates: -

·         Maternity leave (6 months)

·         Annual Leave 30 working days

·         10% *gross salary. (female allowance)

·         1.5 flexible working hours for lactating mothers

Qualified candidates with disabilities are strongly encouraged to apply.

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