Logistic & Admin Officer

Closing date: 8th July 2025

Location: Mogadishu, Somalia

Contract: 12 Months

Reports to: Area Manager

Starting Date: As soon as possible

The Role: Oxfam Somalia is looking for a Log & Admin Officer

JOB PURPOSE:

The Logistics Officer is responsible for overseeing and optimizing logistics operations to support the organization’s operational and strategic needs in the area. This role involves managing transportation, warehousing, inventory, and ensuring the efficient flow of goods and materials from suppliers to end-users. Working closely with the Procurement Officer, the Logistics Officer plays a key role in enhancing supply chain efficiency and reducing costs while maintaining high standards of quality and safety.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management) Logistics Management

-          Oversee the transportation and distribution of goods, equipment, and supplies to support field

-          operations, ensuring timely and efficient logistics support.

-          Manage fleet operations by coordinating vehicle schedules and driver assignments, meeting

-          transportation needs for both staff and materials effectively.

-          Monitor vehicle usage, fuel consumption, and maintenance schedules to maintain cost-effective, safe,

-          and reliable transportation services.

-          Ensure that all vehicles are regularly serviced and meet safety standards, maintaining an updated record

-          of fleet status and performance.

-          Ensure compliance with local transportation regulations and safety standards, updating policies and

-          procedures as necessary.

-          Manage local procurement processes in compliance with Oxfam’s policies, including supplier selection,

-          price negotiations, and timely delivery of goods.

-          Manage the procurement of goods and services for the area office, ensuring adherence to procurement

-          guidelines and obtaining approvals as required.

-          Maintain an updated database of local suppliers and service providers, including negotiated rates and

-          contracts, and establish strong relationships with key vendors.

-          Track and record all procurement activities, maintain accurate records of orders and inventory, and

-          report on procurement status regularly.

-          Maintain an accurate inventory of office supplies, equipment, and assets, ensuring adequate stock levels

-          and timely replenishment.

-          Ensure that all office assets are labelled, registered, and tracked in accordance with asset management

-          policies.

-          Conduct periodic inventory audits to verify stock levels and asset condition, coordinating with relevant

-          teams for repairs or replacements as needed.

-          Ensure safe and appropriate storage and handling of goods, especially for perishable or sensitive items,

-          adhering to best practices and regulatory requirements.

-          Ensure compliance with Oxfam’s logistics and administrative policies, providing regular updates on

·   logistics activities to the Area Office Manager.

-          Prepare and submit monthly reports detailing procurement, inventory, and logistics activities, as well as · any notable issues or concerns.

-          Support internal audits by providing necessary documents and information related to logistics and

·           administrative activities.

Team Coordination and Training

- Coordinate closely with the logistics team in Hargeisa, warehouse staff, and other relevant teams to - align logistics activities with organizational priorities and program requirements.

- Provide training and guidance to logistics staff and relevant team members on best practices, safety - protocols, and logistics software usage.

- Participate actively in emergency preparedness and response planning, ensuring logistics support is in - place for potential crises or rapid response scenarios.

Who we’re looking for

SKILLS AND COMPETENCIES

ESSENTIAL

·           Self-awareness

·           Decisiveness

·           Systems thinking

·           Influencing

·           Agility, Complexity, and Ambiguity

–    In addition

Essential:

–    Education: Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a

–    related field.

–    Experience: Minimum 3-5 years of experience in logistics management, preferably within an

–    international or non-profit organization.

–    Technical Skills: Proficiency in logistics management software, ERP systems, and inventory

–    management systems. Familiarity with GPS tracking and fleet management tools.

–    Strong verbal and written communication skills, with fluency in English; knowledge of additional

–    Languages is advantageous.

– Excellent organizational and multitasking abilities, with a detail-oriented approach and the ability to work under pressure.

–    Competence in analyzing supply chain data, inventory levels, and logistics metrics to drive informed decisions.

–    Advanced skills in Microsoft Office Suite, particularly Excel for data analysis and reporting.

Please upload an up-to-date CV and a cover letter, clearly explaining your suitability against the essential criteria in the job profile by 8th July 2025

Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.

Follow the link below.

External Candidates: Apply Here

About us

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 20 organizations (affiliates) plus the Oxfam International Secretariat, working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries

All our work is led by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.

Our commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam International Secretariat also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, if a job applicant has been employed by another member of the scheme, we will request information from that organization about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.