Finance Coordinator- MoLSA/SAGAL

Save The Childrens International

Job details

Posted Date

Aug, 23

Expire Date

Sep, 03

Job description

TITLE: Finance Coordinator- MoLSA/SAGAL

TEAM/PROGRAMME: SAGAL

LOCATION: Ministry of Labor and Social Affairs, Mogadishu, Somalia.

GRADE:3

CONTRACT LENGTH: 1 year

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff

ROLE PURPOSE:

Seconded to the Ministry of Labor and Social Affairs- the role holder will provide timely financial management support to the ministry in ensuring the project activities implementation and financial liquidations are compliant and in conformity with donor guidelines and the provisions of the sub grant agreement. In particular the role holder will ensure:

· Support in building awareness on donor conditions with MoLSA staff under SAGAL

· Proper budget management and timely liquidations achieved as per the work plans and provisions of the Sub award agreement (SGA).

· Timely and accurate financial reporting

· complete and accurate up to date records are maintained for the project expenses

SCOPE OF ROLE

Reports to (Operationally): Director General (MoLSA).

Reports to (Technically): Finance Manager (SCI).

Staff directly reporting to: None

Dimensions:

Save the Children operates across all zones in Somalia and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $110million annual budget and staff over 650 staff

KEY AREAS OF ACCOUNTABILITY:

· Responsible for monthly work plan by ensuring all tasks are conducted timely and accurately

· Support budget monitoring ensuring any variance is addressed timely

· Ensure a strong system of controls and compliance, including adequate segregation of duties, are in place and advise/train the project staff on the same in every stage of the project implementation.

· Act as the focal person between MOLSA and SCI and ensure all project correspondence is relayed to the relevant staff

· Ensure the required minimum supporting documentation for the various categories of project expenses as stipulated in the SGA is maintained and accessible on request.

· Ensure timely and seamless flow of project funds by maintaining accurate and timely cash flow and forecast

· Timely liquidation and reporting of all of project expenses in accordance with the provisions of the SGA

· Timely response and addressing of all queries and comments raised by SCI during the review of the MOLSA liquidated expenses

· Training and capacity building of all project staff on the finance procedures as well as donor rules and regulations as stipulated in the SGA.

· Plan and assist all necessary Project audits and ensure a clear audit trail of project expenses are maintained

· Support in implementation of auditor's recommendations, in coordination with other project staff and management.

· Carryout spot checks and field visits to support the field finance teams.

· Perform any other related duties as required

Skills and qualifications

COMPETENCIES AND BEHAVIOURS (our Values in Practice)

Applying Technical and Professional Expertise

· Makes decisions based on professional expertise and experience without deferring unnecessarily to others

· Shares knowledge and best practice on technical solutions so that others can make best use of that expertise

· Actively seeks new ways to develop the application of technical and professional standards within the team

Delivering Results

Delivers timely and appropriate results using available resources
Takes responsibility for their work and its impact on others
Plans, prioritizes and performs tasks well without needing direct supervision
Understands the link between their work and the organization’s objectives

Innovating and Adapting

Suggests creative improvements and better ways of working
Seeks out and applies successful ideas from others to overcome challenges
Shifts tasks, roles and priorities to perform effectively under changing or unclear conditions
Applies lessons learned to enhance future ways of working

Working effectively with others

Actively listens to new and different perspectives and experiences of those they work with
Proactively supports team members and trusts their capabilities
Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups

· Clarifies their role and responsibilities within the team to maximize impact

QUALIFICATIONS AND EXPERIENCE

· A University degree in Commerce, Accounting, or finance from a recognized University.

· A master’s degree on the same is desirable

· 3-4 years’ experience working in similar role in an INGO, UN or with the government

· Must have a practical experience in Somalia government financial systems and processes.

· Demonstrate high level of computer skills especially in Ms Excel, spread sheets, Ms Word packages

· High level of integrity and ability to work as part of a professional team

· Ability and willingness to work under high pressure to meet tight deadlines

· Good communication and interpersonal skills

· Supportive personnel management style

· Good command of written and spoken English

CHILD SAFEGUARDING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International's Code of Conduct sets out the standards which all staff members must adhere to.

CODE OF CONDUCT

Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to.