Job Title : PURCHASING CLERK
Work Location : GALKAYO SOUTH – MUDUG PROJECT - SOMALIA
Start date : As soon as possible
Length of contract : Fixed term (1year) 100% with 3 months’ probation period.
Main Purpose: Carrying out purchases of a supply office according to MSF standards and protocols in order
to ensure an ongoing supply of all sorts of goods.

Accountabilities
 Carrying out the purchases of a supply office on the basis of purchase documents issued by the line
manager and managing the administrative and accounting procedures related to purchasing.
 At the request of the line manager, obtaining different quotations from suppliers according to the
MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks
products and suppliers that offer the best value for money, and negotiates prices.
 Placing purchase orders to pre-selected suppliers with whom prices have been agreed.
 Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled
and translating information written in local language before approval.
 Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or
Supply Supervisor and Log Co/ Logistics Manager of all information or modifications to the "itemsupplier" data : Price, adresse, items available.
 Managing the administrative and accounting procedures related to pourchasses : completing
purchase orders, checking delivery notes (against orders), advances issued by the Finance
Department, etc. Updating information on purchase lists after purchases are made
 Assisting in reception control process with the storekeeper and supply activity supervisor.
Context Specific Accountabilities
 Review submitted requisitions to verify that appropriate approvals and authorizations have been
obtained prior to entering the purchasing process.
 Collect and compile quotations, bids, specs, ect for review and documentation.
 Identify and advise the best source to obtain needed materials based on price, availability and quality
needs.
 Prepare and process purchase orders and verify proforma invoices and order confirmations for
accuracy.
 Maintain database of historical purchasing data for Mudug Project purchases.
 Ensure that processed orders are filed for reference once the order is satisfactorily complete.
 Archiving and submitting Financial documents to Finance department

EXTERNAL/INTERNAL VACANCY
Requirements
Education  Essential: Diploma in commerce, Business Administration,
Economics, Procurement, Supply Chain Management, or a related
field.
 Desirable: Bachelor Degree in the same studies.
Experience At least three years in supply chain related jobs.
 Desirable: Previous experience in MSF or other NGOs.
Languages
Knowledge

 Essential: Advanced proficiency in English and Somali.
Essential: Proficiency in Microsoft applications (word, excel, PoWER
POINT, OUTLOOK/Teams and internet)
Competencies • Results and Quality Orientation L1
• Teamwork and Cooperation L1
• Behavioural Flexibility L1
• Commitment to MSF Principles L1
• Service Orientation L1
 Stress Management. L2

If you meet the above requirements, please apply through the link attaching yourCV & motivation letter as a
single file by 29th
 September 2026”. The detailed advertisement and application portal can be accessed
via the following link: https://ko-hr.kenya.msf.org/jobs
Only shortlisted candidates will be contacted.
Female candidates are highly encouraged to apply
(MSF is an equal Employer and does not charge any application/recruitment or training
fee)