Senior Operations Assistant - (Somalis in Kenya can APPLY)

World Bank

Job details

Posted Date

Aug, 07

Expire Date

Aug, 16

Job description

Senior Operations Assistant

Job #: req18665

Organization: World Bank

Sector: Administration/Office Support

Grade: GD

Term Duration: 5 years

Recruitment Type: Local Recruitment

Location: Nairobi,Kenya

Required Language(s): English

Preferred Language(s):

Closing Date: 8/15/2022 (MM/DD/YYYY) at 11:59pm UTC

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org The World Bank Country Office in Kenya is seeking a highly organized and energized professional, capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as a Senior Operations Assistant, level GD based in Nairobi, Kenya. The successful candidate will work under the overall supervision of the Operations Manager and in collaboration with the Kenya based Operations Officer, the four (4) Sector Leaders based in Nairobi and the Operations teams in Rwanda, Somalia, and Uganda. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a five (5) year term appointment. Roles & Responsibilities:

The Senior Operations Assistant (SOA) will play a critical role in supporting the management and oversight of the Bank’s portfolio at preparation, implementation, and evaluation stages. The SOA specific duties will include, but are not limited to the following:

Strategy:

o Provide support to Strategy development, implementation and monitoring of the Kenya country engagement products, including collating relevant information and coordinating meetings and events.

Pipeline Management:
o Keep track of the status of the AECE2 pipeline operations ensuring milestones are updated including providing regular updates to the OM, PLs and OO.o Support task teams in following up on government requirements for pipeline operations.o Support Operations Officer in the review of pipeline packages at the negotiation and board stages. Portfolio Management: o Monitor and analyze the portfolio (lending and non-lending), based on the relevant metrics for reporting and produce regular and ad-hoc portfolio reports including identifying problems that need resolving.o Follow-up on report findings with Country Teams and send reminders of stale Implementation Status and Results Reports (ISRs), final ISRs, Progress Reviews, and the Implementation Completion Report (ICR) etc. o Provide portfolio data as input to CMU deliverables such as the Systematic Country Diagnostic (SCD), Country Partnership Framework (CPF), Performance and Learning Review (PLR), regular briefs to management and event/high level visit briefs. o Provide input for CMU comments on Project documentation (e.g Aide Memoires, Management Letters, general correspondence) for finalization by the Operations Officer.o Monitor, track and keep record of all Environmental and Social Incident Response Toolkit (ESIRT) and periodically update the PLs.

Liaison with Ministry of Finance

o Take lead in the organization of wrap ups and PDU meetings o Provide 1-2 days per week of operational support to the World Bank Desk at the MoF, or as agreed with the OM and OO. o Manage the logistics and agendas for the weekly Portfolio review meetings o Participate and oversee the logistics for the Quarterly Portfolio Reviews including managing the agendas. o Support OO in following up on Portfolio Agreed Actionso Be the focal point person with government on following up on notifications, reminders, overdue notices and clearances

CMU Support

o Manage the organization of OM-TTL meetings, including recording of proceedings and monitoring of agreed action points

o Manage the organization of AECE2 Operations task team meetings, reporting of proceedings, and monitoring of agreed action pointso Manage the organization of CMU debriefs with mission teamso Clear or coordinate the clearance of all out-going standard correspondence for CD such as Mission Announcement Letters, disbursement notifications (cancellation and closure of accounts) etc.o Mentor other ACS to maintain full familiarity with contents and processing steps of operational documents, reports and Board documents.

Skills and qualifications

• A Master’s degree or Undergraduate degree in a relevant field/discipline (e.g. Economics, Business Administration, Political Science, Finance, International Relations, Social Science or similar field relevant to the Bank’s mission) strongly preferred. Five (5) years of relevant experience, or equivalent combination of education and experience. However, qualified candidates with a combination of a Bachelor’s degree coupled with proven experience will be considered.

• Extremely dynamic, results-oriented, and action focused with a can-do attitude focused on immediate problem solving.

• Knowledge of Government of Kenya (GoK) systems and donor coordination mechanisms.

• Ability to work within cross-sectoral and Kenya National Treasury’s World Bank Desk with sensitivity and appreciation of one’s role.

• Proven ability to think strategically and demonstrated political sensitivity and mature judgment, with an ability to navigate a challenging environment.

• Outstanding inter-personal skills with proven ability to work cooperatively with a multi-disciplinary team.

• Demonstrated initiative, leadership skills, and drive for results including ability to undertake a diversity of tasks within a rapidly changing and demanding environment on short deadlines.

• Highly developed spoken and written communications skills including the ability to draft concise reports, minutes, briefs, and correspondence skills.

Competencies:

• Excellent working knowledge and understanding of the WBG organization and its range of available financial instruments (e.g., IBRD loans, IDA credits and grants, trust funds).

• Demonstrated experience working in operations with a clear understanding of the project and country engagement life cycle and Bank operational policies and procedures.

• Good familiarity and ease of working with the Bank’s data and reporting systems, such as SAP, Standard Reports, and the Operations Portal.

• Good familiarity and understanding of Bank’s lending portfolio performance measurement and analytics.

• Full proficiency in data handling and ability to work quickly in Excel, particularly with creating data driven visuals and using advanced formulas e.g. pivot tables.

• Ability to carry out research and analytical tasks on a wide range of operational and country issues, review and interpret information/data, identify trends and issues, and recommend actions/solutions.

• Excellent writing skills and capacity to prepare briefs/presentations using Word/PowerPoint.

• Capacity to work with tact and diplomacy with staff at all levels, often under tight time pressure in a busy environment.

• Proven ability to work both independently and in diverse teams, including with colleagues in various Global Practices, with minimal supervision and with high levels of accuracy and attention to detail.

• Proficiency in English (both verbal and written).

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.