JOB OPPORTUNITY

Internal/External

Reference No:  

REC/90/23

Job title:           

Area Senior HR Officer

Location:          

Somali

Reports to:

Administratively to Area Manager & Technically to HR Manager

Number of Posts

1 (One)

Closing date:     

October 05, 2023

About GOAL

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing are removed and where everyone has equal rights and  opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

About the Position

The Area Senior HR Officer is responsible for the overall human resource management activities from recruitment – termination, including recruitment, staff benefit administration including staff payroll administration, involve in staff training and development issues, employee performance management, involve employee relation issues, processing staff termination, Support on HR/staff related documentation, providing information to & guiding staff in relation to elements of the HR Manual, work towards the proper implementation of the HR Manual, handling HR correspondences, and liaising with HR focal persons in field programme office level with regards to the above-mentioned HR issues.

Area Senior HR Officer is expected to work in close collaboration with Programme and support staff in Area Office, Wereda Office and Head Office. S/he will be expected to have a functional support and supervisory role to HR focal persons in  Wereda office level in guiding, directing, capacitating and following up on their performance and delivery of the required out put together with the line Managers.

Key Areas of Accountability/Duties

Recruitment & Placement:

·         Ensure that staffing requests are made according to the proper procedures; is based on the staffing plan (if any), JD and salary scale/ grade is in accordance with the post’s requirement and approved Job Requisition form – (make sure to collect the approved JR by all signatories before any recruitment is started), following open and competitive recruitment process unless specified otherwise.

·         Liaise with the responsible department at head office and area office to come up with Exam and Interview Technical Questions.

·         Provide necessary assistance and support to the Wereda office level recruitment when requested.

·         Make sure that all the documents for Personnel File of the new staff member is submitted to HO

·         responsible data recorder after checking the availability of documents and file.

·         For short term and grant related recruitments, make sure that the necessary precautions are followed – JR forms are filled according to the grant period, that vacancies are posted indicating the contract/grant period, such is communicated to the candidates on interview, all employment related letters and contract indicate that the staff member is recruited for specific grant, contract period is congruent with grant period and appropriate notice is provided to staff member and termination is processed accordingly.

Contract & Letter

·         Follow up that contract and letters are issued as per to the appropriate template and contract period and ensure its record.

·         Monitor the expiry dates of employment contracts and probation assignment and take the necessary personnel action for both renewal and non-renewal of employment contract processes as per the law and HR manual.

Payroll & Benefits Administration

·         Liaise with the HR Manager at HO and Wereda Office focal persons and get relevant HR documents for any activities in the department that will have an input as payroll information such as, recruitment of new staff, transfer, promotion, termination, overtime, pension, cost sharing, CUG over utilized, penalty for disciplinary cases, medical over usage, or any other indicated in supporting document.

·         Prepare monthly payroll for the staff under his/her supervision as assigned per Payroll Preparation Guideline and submit to HR Manager for review as per the schedule and ensure that its released timely.

Performance Management and Training & Development

·         Ensure the performance management and appraisal are done as per the standard of the HR manual for staff under supervision

·         Support area management team in the development and implementation of an effective and objective performance appraisal system

·         Support area management to ensure appraisals are being conducted regularly and appropriately

·         Lainson with HR Manager to support managers and supervisors with training in objective setting and conducting staff appraisals as required

·         Maintain a training database of agreed training requirements and work with line managers and supervisors to help ensure training are conducted within a reasonable timeframe.

·         Provide capacity building (on job training) for field staff in consultation with HR Manager.

Staff Termination

·         Track expiry dates of contract of employments and ensure that proper action is followed up as per to the organization’s HR manual and country law.

·         For those staff to be terminated, ensure that staff performance appraisal is done, staff leave balance is utilized, clearance is finalized as appropriate, exit interviews are conducted, termination benefit is paid as appropriate and work certificate is prepared timely and all documents are recorded accordingly.

·         Track expiry dates of contract of employments and ensure that proper notice of termination letters is issued to staff members as necessary, give special attention to those recruited for short term contract period and those employed for specific grant.

·         Track if there are employees who are approaching retirement age or those whose contract is to be terminated due to poor performance and disciplinary measures.

·         Prepare a certificate of service to staff whose employment is terminated after collecting all termination related documents are submitted (resignation or termination of contract letter, clearance both at HO and field office level, copy of exit interview is attached, Termination Calculation and Payment Sheet). Issue letter to hand over endowment insurance policy, if applicable.

Leave and Timesheet Administration

·         Familiarize self to the Timesheet Administration System and follow up with strict compliance with standard and deadline.

·         Up on collecting prepared timesheets from staff, take sample and audit its effectiveness periodically.

·         Receive the correct and final donor allocation percentage information from Finance department until the 10th day of the following month both in excel as well as singed scanned copy document.

·         Monthly update the timesheet tracking sheet for all and submit to supervisor within a week of the next month.

·         Keep hard copy files of all timesheets until properly handed over to finance at the end of the year.

·         Report to supervisor any departures from deadline or discrepancy from standard procedure by all concerned parties including finance for proper action and follow up using the Timesheet Tracking Supplement Sheet.

·         Familiarize self to the Timesheet Administration System and follow up with strict compliance with standard and deadline.

Communication and Reporting

·         Using different communication modems, maintain good internal communications and relationship with departments and Field Sites and provide relevant information as and when requested.

·         Conduct periodic visit to Programme Sites as per area of assignment in support of HR activities and to do system audit. Prepare reports of field visits conducted on major areas of activities carried-out, recommendation for improvement and action required from the Department and follow-up its implementation.

·         Handle all staff related issues and correspondences in accordance to the HR manual and the Country Law.

Data recording

·         Making sure each personnel file is completed before handing the personnel file to data recording team at head office and closely work with the field office or the employee to make sure that documents are submitted timely.

·         Regularly update any HR related tracking sheet or data base as per the need.

Safeguarding:

·         To foster an inclusive working environment which is non-threatening and safe for all. An environment that addresses safeguarding adequately in its processes and where the barriers to raise and discuss concerns about safeguarding issues are identified and where possible mitigated.

Values & Behaviours:

·         Strong commitment to upholding and promoting GOAL’s values; Respect, Integrity, Courage, Partnership and Humanitarianism.

Others

·         Participate in collective leadership of the HR department. 

·         Take part in disciplinary and grievance procedure when requested.

·         Take part in Learning and development project / programme

·         Take part in special assignment and committee works as and when required.

·         Provide timely report to supervisors as appropriate on activities carried out.

·         Perform any other relevant duties as requested by the supervisor.

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?  Then join us if you have:

·         BA Degree in Human Resource, Management, Business/Public Administration, law, or related field.

·         A minimum of 3 years of related work experience in Human Resources activities.

·         General management/administration skills

·         Very good human relation skills, ability to explain and work independently.

·         Very good planning & organizing skills, very good orientation to detail.

·         High commitment to maintain an up-to-date and efficient HR information and record keeping system.

·         Adherence to the requirements set by the HR Manual and donor guidelines.

·         High commitment to confidentiality

·         Good team player, confident, flexible and capable of working with an international country team.

·         The work requires 20% of travel to the field including to the very remote sites.

·         Ability and willingness to travel to locations outside Addis Ababa.

·         Good computer skills, including familiarity with Microsoft Word and Excel.

·         Sensitive to cross cutting issues like gender, HIV/ADIS, child protection and accounting and Gender.

·         Team oriented, flexible and creative approach; keen to take initiative where appropriate.

·         Accountability & responsiveness within areas of responsibilities,

Desirable Quality, Skill and Competence

·         Work experience in NGO Sector.

·         Experience in working for an organization with significant number of staff and filed offices.

·         Masters in HRM or related fields.

·         Training in HR related areas.

Note: This description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

REMUNERATION and BENEFITS:

·         GOAL will pay a competitive basic salary based on the salary grading with addition benefits.

·         A chance to develop tangible experience.

·         Being part of a team who continue to make a real difference to the lives of the most vulnerable people. 

Commitments:

GOAL’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. GOAL is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safeguarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other policy, rules and regulation of the organization.

GOAL Ethiopia is committed to safeguarding and promoting the safety of people who involves in its work and demands all staff exhibit the highest commitment. GOAL Ethiopia will verify skills and commitment of the candidate in the assessment process and perform Background reference check.

Interested and qualified applicants need to submit ONLY once their non - returnable application with CV for one vacancy. The vacancy reference number along with the title & duty station need to be written in the application letter.

Applicants can directly apply online using [email protected]

GOAL strongly encourages female candidates to apply!

Only short-listed candidates will be contacted for an interview and exam.

Shortlisted candidates will need to submit other supporting documents upon request at later stage.

GOAL is not able to contribute towards any costs incurred by candidates during the recruitment process.