Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position: 1

Duration of Contract:  August  31, 2024

Job Summary

Samaritan’s Purse in partnership with the World Food Program (WFP) is providing food assistance to 22 woredas in Somali regional state.  The Warehouse Coordinator is responsible for the overall supervision of all warehouses.  Specifically, the Warehouse Coordinator will be responsible for implementing a robust system for commodity tracking / reporting from reception of food commodities from the World Food Program (WFP) to dispatch at the distribution site, and direct line management of Warehouse Officers/Assistants to ensure commodity tracking / warehouse best practices are being observed. The Warehouse Coordinator will be responsible to report stock balances on a daily basis to the Program Manager, and report receptions monthly to the PM / WFP. He/She will be expected to perform all of these responsibilities with a generous and serving spirit, always maintaining Samaritan Purse’s Christian witness to the communities.

Key Responsibilities

·       Ensure all warehouse operations are utilizing warehousing best practices according to WFP guidelines.

·       Ensure timely reporting on the quality, quantity of the received commodities and ensure that quantities dispatched as per consignor’s documents match with quantities received and endorse documents.

·       Develop a system for repackaging damaged food items, quantifying what was lost and reporting to the Program Manager when required.

·       Provide supervision over Warehouse Officer to ensure deliverables are accomplished on time (such as daily completion of stack cards, warehouse ledgers, physical inventories).

·       Organize a filing system for essential commodity documents including: reception waybills, dispatched waybills, stack cards, stock reports, warehouse ledgers

·       Oversee the maintenance of clean and pest-free storing conditions and arranging fumigation services as necessary.

·       Supervise the offloading and stacking of the commodities

·       Ensure good control mechanisms are in place for incoming food trucks such as physical counts, random weight checks, separating any spoiled commodity, reconditioning of underweight bags, etc.

·       Train Warehouse Officers and Warehouse Assistants on warehousing best practices

·       Keep updated records of stock balance on stack cards, warehouse ledgers and computer inventory lists

·       Make bi-monthly physical inventory checks

·       Advise Program Manager in issuing Food Request Notes

·       Liaise with WFP truck convoy leaders ahead of transport to ensure the amounts of food commodities dispatched are proportionally balanced to allow for full basket distributions

·       Report on and, in consultation with WFP, take appropriate action for the disposal of spoilt commodities

·       Prepare monthly waybill summaries of food received in all warehouses, specifying the amount received, damaged or lost.

·       Attend daily morning devotions and participate in prayer support for the ministry, its donors and volunteers

·       Maintain a strong Christian witness to colleagues, vendors, charitable beneficiaries, and the general public

Any other duties as assigned by the Program Manager

Education / Experience Needed

·       Should possess at least 3 years’ experience in inventory keeping, warehousing, food distribution or logistic/transport operations.

·       S/he should possess a degree in administration, logistics, accounting and/or any other related field.

·       She/he should possess at least 3 years’ experience with Excel and demonstrate excellent command of spreadsheets / a variety of formulas

LANGUAGE 

·       Amharic and English (spoken and written required)

·       Somali regional languages strongly desired

Skills Required 

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s statement of faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.       Ability to lead Warehouse Officers and Assistants to ensure technical warehousing excellence through leadership qualities modeled by Jesus Christ

2.       S/he should have knowledge of general food distributions

3.       S/he should possess excellent computer skills (Microsoft Office), communication skills, interpersonal skills, problem solving and decision making skills.

4.       S/he must be fluent in Amharic, and competent in English (reading, writing, speaking) required; Tigrigna fluency also preferred.

5.       Attention to detail, anticipation and follow up are core values of the job function while maintaining the highest levels of confidentiality regarding contracts and salaries.

6.       Possesses strong organizational and problem solving skills within a fast-paced environment.

7.       Must be a self-starter and internally driven to success and hard work.

8.       Possesses strong cross-cultural communication skills, both written and verbal.

9.       Must be a humble team player.

10.   Ability to be flexible and adaptable, taking on additional responsibilities as needed.

11.   Knowledge of computer systems and its applications such as Outlook, Word, and Excel including formulas/formatting.

12.   Must have analytical and report writing skills.

13.   High level of integrity and stewardship.

14.   Committed to the SP values and ethics.

15.   Above average mathematic skills

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.

·       May travel in country with exposure to communicable diseases, hot and humid weather conditions.

·       Work in a security context that is fluid

SAFEGUARDING COMMITMENT

·       The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.

·       Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.

All interested candidates are encouraged to apply for the position advertised by submitting their CV/Resume (maximum of 2 pages) and application letter (one Page only) no later than August 31, 2023 to [email protected]. Please write the position title you are applying for in the email subject line, " WFP GFD Warehouse Coordinator-Somali ”

Only candidates that are short-listed will be contacted.