TERMS OF REFERENCE

CONDUCTING POST DISTRIBUTION MONITORING

Project Name:

Emergency Food Security Response to drought affected communities in Odweyne District in the Togdheer region.

Project Code:

SOM-22/3485/RA2 /FSC/NGO/22005

Project Donor:

Somalia Humanitarian Fund

 1.0   Background

Candlelight for Environment, Education and Health (Candlelight) received funding from the Somalia Humanitarian Fund (SHF) to implement a project titled Emergency Food Security Response to drought affected communities in Odweyne District in the Togdheer region. The overall objective of the project is that the food security situation of 1527 vulnerable households (9162 individuals) in mostly rural communities in Odweyne district of Somaliland is stabilized and communities are more resilient towards adverse climatic conditions.

To achieve the overall objective, the project offers a) unconditional cash (UCT) to 987 households and b) Unconditional Cash transfers (Cash+) and supplementary animal feed to 540 households. The project directly targets individuals (mostly rural communities) particularly IDP communities, Host communities, households with malnourished children under-five child (SAM & MAM) based on admission records and households with PWDs. The cash transfers empower people with choice to address their essential and individual food needs, while also helping to boost local markets. The cash values to be transferred on a monthly basis are provided by the Cash Working Group (CWG) Somalia based on the minimum expenditure basket (MEB) as per region across Somalia. The Cash+ and supplementary animal feed will help to rebuild the livelihood assets of the target beneficiaries.  The project is being implemented in 7 villages including Gawaama, Hara sheikh, Odweyne, Haji Salax, Haydanle, Daba gorayaale and Gatitalay villages in Odweyne District in the Togdheer region.

2.0 Objectives of the Post Distribution Monitoring (PDM)

Following the implementation of the different components of the project Candlelight seeks to recruit a consultant to conduct a Post Distribution Monitoring (PDM) of the project.

The overall objectives of the PDM include:

1. To assess the appropriateness, effectiveness, usage and the impact of the Cash, supplementary animal feed and any other project activities to the recipient beneficiaries.
2. To assess the effectiveness of Candlelight’s Accountability system

3.0 Methodology

3.1 Design & Tools

Detailed design of the PDM methodology will be done by the consultant. The design should take into account all activities implemented in all locations. Both quantitative and qualitative methodologies should be employed during the assessment. Candlelight recommends the use of technology e.g., Kobo for questionnaires to capture quantitative data.

3.2 Work plan

The consultant will prepare a plan that will operationalize and direct how the whole exercise will be carried out. Candlelight will be involved in providing input into design and review of tools and the report. The work plan will clearly describe the timing for;

• The development of and inception report with PDM assessment tools
• Recruitment and Training of data collectors
• Fieldwork (Data collection and Analysis)
• Report writing and dissemination of results.

3.3 Report Structure

Title and Opening pages (front page)—should provide the following basic information:

1. Name of the project
2. Time frame of the PDM and date of the report

• Project location (Region and District)

1. Candlelight and SHF logos
2. Acknowledgments

Table of Contents-including boxes, figures, tables, and annexes with page references.

List of acronyms and abbreviations

Executive Summary

Introduction

Objectives

Methodology

• Study locations
• Sampling methodology and Sample size
• Target population
• Data collection tools and techniques

Findings and discussions

Conclusions

Recommendations

Report Annexes (May include data collection tools, list of people consulted and photos with signed Consent)

4.0 Scope of Assignment

The consultant(s) will design and conduct the Post Distribution Monitoring assessment and set out the benchmarks according to project indicators taking into account the different project components. The consultant will also present the findings to Candlelight. The consultant shall have to carry out the following and other specific activities during the PDM assessment process:

1. Review of key documents that include the proposal documents, log frame, work plan and other documents thought necessary.
2. Design of PDM assessment
3. Produce an inception report with a detailed work plan and methodology to be used, a description of how data will be collected including the sampling frame, data collection and analysis tools will be presented to project team prior to the exercise to ensure room for changes where needed.
4. Develop an implementation plan
5. Conduct training of enumerators
6. Conduct field data collection and analysis
7. Presentation and discussion of main findings with Candlelight on initial results report of PDM assessment
8. Draft and submit final report

5.0 Timeframe

The assignment is expected to commence late November 2022 with the final report expected on or before the 31st December 2022. The Consultant should be able to undertake some of the tasks concurrently to fit within the planned timeframe, without compromising the quality expected.

6.0 Authority and Responsibility

Candlelight MEAL team will oversee all the related tasks. The MEAL Officer and Project Manager will be responsible for the overall coordination of all the PDM tasks with the Consultant.

7.0 Support from Candlelight

Candlelight will be responsible for the following:

• Recruit the external Consultant and finalize the consultancy agreement
• Share all necessary documents to the Consultant
• Provide input for study methodology, data collection tools and report.
• Review inception and draft reports and provide feedback to the Consultant
• Coordination and communication with the Consultant throughout all phases
• Approve and sign off final report

8.0 Budget and Payment Schedule:

The consultant is expected to provide a detailed budget for carrying out the study in US Dollars including consultancy fees which will be paid as in instalments as follows.

The Company or consultant engaged to undertake the assignment must fulfil the following requirements:

§  Preferable of a master’s degree in research of Social Science, or any related field

§  Proof of experience in conducting assessments and/or baseline/ end-line/ PDM assessments in food security, WASH or other relevant fields.

§  Proven experience in research methodologies, and other approaches (including quantitative, qualitative and participatory)

§  Good writing skills, including coherent and consistent documentation

§  Ability to work rapidly, in person and or remotely, with team members in various locations.

1. Letter of interest in submission of a proposal
2. A detailed technical proposal clearly demonstrating a thorough understanding of this ToR and including but not limited to the following:

• Consultant/Company Profile
• Demonstrated previous experience in similar assignments outlined in this ToR (with submission of the sample reports)
• Proposed data management plan (collection, processing and analysis).
• Proposed timeframe detailing activities and a work plan.
• Team composition and level of effort of each proposed team member (include CVs of each key team member).

1. A financial proposal with breakdown of costs quoted in US dollars.

Applications should be submitted electronically to [email protected] on or before 18th November 2022, with attachments and a subject line: Food Security PDM (SOM-22/3485/RA2 /FSC/NGO/22005)

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