Terms Of Reference (ToR) Development Of Licensed / Certified Accounting Software System

Background

Ethiopia Somali Development association is (ESDA) is membership based community owned local Development Association,  the organization was established to support the humanitarian and development endeavors of the people of Somali Region in the areas of basic health, basic education, water and sanitation, livestock, basic skill training, peace building, food security and livelihood, NFI, protection and other related development activities, through community participation by mobilizing resources from members, diaspora communities, supporters, donors and other income generating sources towards the improvement of the lives of the people of Somali regional state through sustainable integrated community based development programs. ESDA is a community-based membership organization. Its' members are from all parts of society in and outside the region who are interested in the mission of ESDA. In order to perform and implement its initiatives effectively, the association organizes its members and manages its development activities.

Introduction

To strengthen its organizational systems, the association had developed several organizational systems with a view to putting in place organizational capacity that enable it to manage its finance, human resources, procurement, and programmatic activities, As time passes, now is the time to modernize organizational systems that suits the current and future demands of the Ethiopia Somali Development Association and its functions. For this purpose, the association seeks a consultancy firm for development of licensed/ certified accounting software system.

Purpose

The objective of this consulting service is to develop a licensed/ certified accounting software system tailored to the specific needs of the Ethiopia Somali Development Association to advance organizational goals. 

Key tasks of consultancy service

• Develop Financial management system
• Develop Procurement management system
• Develop Stock (Inventory) management system
• Develop Fixed Asset Management system
• Develop Human resource management system
• Develop institutional email account system.

Development of one of the best accounting software system. Some of the interested Accounting software includes SAP, Navigator, SAGE, Sun system, Quick books

• Any other assignment may be added by the association.

Security
The Consultant must propose a security standard for the system. This may include login ID, password, security administration, and security access and security certificates (This is a must to ensure secure connections to the system).

Acceptance Testing
During the development of the software, the Consultant will be required to implement unit testing, acceptance and performance testing so as to ensure that the software developed delivers the proposed value.

User Training
The Consultant will be required to offer staff training on the use of the system

The system should work both offline and online system and should be able to report project status and BvA

Consultancy Firm/Institute

• Institutional operational experience of consultancy services of at least ten (10) years;
• Prior experience in database development, deployment, maintenance and support.
• Knowledge and experience in web-server and system administration, authentication and encryption, logging and reporting, security configuration.
• Demonstrated experience with hands on ERP platforms across various HR, Financial, procurement and asset management
• Demonstrated ability to provide input to business processes re-engineering, elaboration and implementation of new systems.
• Knowledge and experience in web-server and system administration, authentication and encryption, logging and reporting, security configuration, and redundancy/disaster management planning.
• Previous proven work experience with INGOs, the UN, and the government relevant to a similar assignment;
• Human resource capacity of the consulting firm with available or potential staff for the proposed assignments Staff with the required credentials, knowledge, and skills should be assigned separately for each required assignment (Financial Management, HR, Logistics, and Security Management).
• Previous experience with of supplying, installing and configuring of licensed and reliable online accounting software system

Interested consulting firms will submit

• Expression of Interest (EOI)
• Financial proposal: indicate the total amount of budget to complete this assignment.
• CVs of staff who will be engaged for this assignment should reflect at least the academic qualification, previous relevant experience, contact number, current location, etc. Each CV should not exceed four (5) pages in MS Word format. – font size: Times New Roman 11; – A4 size page; – margin: one inch on all sides; – alignment justified
• Documented evidence, e.g., copies of manuals or SOPs previously updated or developed, a contract award or reference letter from the clients stating the scope of services and deliverables related to previously completed similar assignments (maximum two previous related documents or samples), or an agreement officially signed
• Registration certificate of the consulting firm, clearly mentioning the date of establishment;
• (tax number) of the consulting firm
• Detailed work plan

Evaluation methodology

The weights given to the Technical and Financial Proposals are

• Technical 70.0 points

• Financial 30.0 points

The number of points assigned to technical evaluation are distributed as follows.

ESDA Jig-Jiga Main Office is located near the AyarDega Health Center or UNHCR Jig-Jiga Field Office. Only qualified consulting firms are invited to submit their EOI (both technical and financial proposals) and other required documents to [email protected]  with the subject line” Development Of Licensed/ Certified Accounting Software System  ’’before 5.00 p.m. on June 30, 2023.

 Due to the urgency of the vacancy, it may be filled before the deadline if qualified applications are received and only shortlisted consultancies will be contacted.

ESDA is an equal opportunity employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, tribe, color, sex, age, origin, or disability.