Human Resource and Admin Officer

About Samaritan's Purse

Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.

Open Position: 3

Duration of Contract:  July 31, 2024.

JOB SUMMARY 

The Human Resources Admin Officer will be providing support in the various human resources functions for the Samaritan's Purse WFP GFD project in Somali, which include recruiting, staffing, training and development, performance monitoring. In addition, the HR and Admin Officer who will be involved in sourcing, supporting the development and implementation of HR initiatives and systems of the overall HR strategy and assist in creating and implementing HR policies and procedures.

KEY RESPONSIBILITIES

·       Schedule job interviews with candidates in accordance with SP procedure.

·       Guide and lead recruitment processes, ensure that candidate selection processes are in accordance with the SP policies

·       Maintain accurate, updated and confidential personnel and recruitment files and trackers.

·       Review and monitor the status of all national staff employment contracts in the Center and ensure that.

·       Prepare all new and revised staff data sheets and personal declarations

·       Maintain an accurate, updated and well organized, confidential HR filing system.

·       Lead new staff induction processes ensuring that all new staffs are introduced to SPE policies and procedures and that they are re-oriented on a periodic basis.

·       Maintain tracking sheets for all employment, service and consultancy contracts and advise the HR Coordinator of contracts expiring within two months.

·       Support the tracking of employee time-sheets and review leave/vacation balances.

·       Answer any employee queries about people or HR-related issues, and help resolve them internally, if possible.

·       Work closely with the HR Coordinator to implement annual and probationary performance review processes.

·       Ensure that all staff departing from SPE completes a full and documented handover and that exit interviews are conducted.

·       Any other related tasks as requested by HR Manager.

EDUCATION / EXPERIENCE NEEDED

·       BA in Business Administration, Public Administration, Social Studies or relevant field; further training will be a plus

·       At least 2 years experience in HR with other NGOs or Private Organizations

LANGUAGE

·       Amharic and English (spoken and written required)

·       Somali languages strongly desired

SKILLS REQUIRED

To perform this job successfully, an individual must be willing to abide by Samaritan’s Purse’s code of conduct and understand the principals of Samaritan’s Purse’s Statement of Faith, as well as be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In addition, the following skills are required

·       Strong organizational skills

·       Excellent interpersonal and communication skills

·       Computer literate (word, excel, power point)

·       Strong organizational skills

·       Ability to work simultaneously with multiple tasks,

·       Willingness and ability to work efficiently with a wide diverse group of people

·       Working ability with tight deadlines and in a fast-growing program environment

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee must occasionally lift and/or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.

·       May travel in country with exposure to communicable diseases, hot and humid weather conditions.

·       Work in a security context that is fluid

SAFEGUARDING COMMITMENT

The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.

Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy.

All interested candidates are encouraged to apply for the position advertised by submitting their CV/Resume (maximum of 2 pages) and application letter (one Page only) no later than December 4, 2023 to [email protected]. Please write the position title you are applying for in the email subject line, "Human Resource and Admin Officer-Somali”

Only candidates that are short-listed will be contacted.