Pharmacy Technician ( Pharmacisit For Medical Store Management In Supply Warehouse) - Wardher, Somali Regional State Of Ethiopia

 Number of Position:  one

-          Place of work:   Wardher, Somali Region

-          Terms of employment:  1 year  with a possibility of extension 

-          Remuneration and Benefits:

-          Starting gross salary/month: 14,296 ETB

-          Medical cover: as per the organization policy

-          Hardship allowance: 25%

     Date of  application: March 03 2022 to   March 9th 2022

 Main Purposes

Manage Medical Stock under the supervision of the Supply Activity Manager/Supervisor of the project and according to MSF Supply management tools, policies and protocols of pharmaceuticals’, in order to contribute in the guarantee of the proper management and distribution of medical supplies.

Administer receipt, storage, and issuance of medical supplies and food items for the project(s) according to MSF Pharmaceuticals storage standards, in order to ensure the overall functioning of MSF activities. Execute medical warehouse storing activities in order to keep medical stock above security level and following recommended conditions (temperature, humidity, etc.). Conduct Supervision of warehouse staff and Produce report.

Accountabilities

·       Manage and control of the medical stock in the project in order to avoid ruptures, losses, gross overstock of drugs, other supplies, overseeing, and monitoring its storage conditions.

·       Execute reception of Medical Order Requests; Review, prepare orders and ensure they are completed in timely manner to prevent unnecessary order delay and pharmacy to rupturing.

·       Manage, follow up and control of medical/supply stock: this includes lead physical count, monitoring of expired dates, batches & storage conditions and produce report to be communicated to supply Activity manager.

·       Ensure availability of real time data about incoming and outgoing supplies and provide appropriate information to relevant MSF team members.

·       Improving and following up the monitoring systems in place.

·       Perform cleaning and minor maintenance for cold chain fridge used, following the user manual, protocols, and alert supervisor in case of malfunctioning.

·       Providing programs continuity during absence and handovers; decide whom to delegate in collaboration with supply manager, sharing knowledge of program with incoming staff in a timely, accurate and efficient manner.

·       Ensure optimum temperature maintained in cold/non cold room & and cold chain

·       Perform cleaning and minor maintenance of cold chain fridges including re/configurations of monitoring tool

·       Supervise other warehouse team. Supervision of Medical storekeeper assistant.

·       Assisting in preparing and organizing training sessions for MSF staff.

·       Provide technical advice and opinions to the supply supervisor/manager concerning medical warehouse management.

MSF Section/Context Specific Accountabilities

Receipt of goods:

•       Reception of goods from international and national orders. 

•       Responsible for checking of the quantity and quality of goods received.

•       Use Goods Receiving Note or trip invoice/packing list when receiving goods.

•       Inform the Supply Manager of any problems (missing, expired or damaged goods, etc.) using standard MSF tool (SMS).

•       Immediately after receptions of goods, update stock cards and/or create stock cards for all stock items and

•       Maintain stock card per batch number of each medical item

•       Check the cold box directly on reception and control the cold chain-monitoring card and feedback the supply department.

•       Use Unifield for dispatch and reporting of medical stocks

Stock management:

•       Set up and maintain a proper organisation of the storage area according to Pharmacy Protocol of family, storage procedures, and that all correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).

•       Ensures that all stock movements are recorded according to MSF purchase and supply procedures including batch and Expiry of each item.

•       Update and produce stock information- Monthly Medical Stock Report tool (MSR) with all relevant information including batch & expiry.

•       Keep a special control of “sensitive” goods numbers of lots, expiry dates, and packaging and special storage conditions.

•       In conjunction with the supervisor, perform physical stock counts in accordance with the frequency previously defined.

•       Immediately inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse

•       Reports monthly on potential ruptures and any items that will expire.

•       Responsible for monitoring the store temperature and ensure Cold Chain items are stored in an adequate temperature.

•       Prepare of the medical stock report-using tool.

•       Use Unifield for stock management of medical warehouse

Sending of goods:

•       Prioritise sending according to field needs and order delivery limits.

•       Prepares stock requests on time. Before sending goods, ensuring good quality of packing material.

•       Definition of freight according to available transport means.

•       Pack (according to transport means), weigh and label freight (destination, number of shipping units, way bill number, weight and mode of transport) and assign a shipping number to each package, in accordance with the line manager’s instructions.

•       Ensure good quality of cold chain according to the cold chain policy.

•       Ensure correct documentation of sent good (stock cards, waybills, packing lists, logistics software (Unifield etc.)

•       Prepare Unifield dispatch documents for all outgoing goods

HR management:

•       Train, coach, direct, lead and supervise medical storekeeper assistant.

Other

•       Keep areas of storerooms and warehouses clean and tidy.

•       Report any incidents to supervisor (accidents, loss or damage of goods/equipment, existence of pests/Rodents of any kind, leakage, crack etc.)

•       Ensure proper fire safety equipment are in place in the warehouse.

Education

·     Qualified, Diploma or above in pharmacist technician/ Pharmaceuticals management. With “valid professional practicing license”

Experience

·         Two years’ experience Pharmaceutical stock management

·         Essential: Certified in Pharmacy

·         Desirable: training in warehouse/materials management.

Languages               

·         Mission language essential; local working language would be an asset

Knowledge

·         Excellent written and verbal communication skills

·         Good computer skills: MS Word, MS Excel

Competences

·         Results and Quality Orientation L1

·         Teamwork and Cooperation L1

·         Behavioural Flexibility L1

·         Commitment to MSF Principles L1

·         Stress Management L2

Interested applicants should submit their non-returnable CV and application including photocopies of all supporting documents to the address given below:

• deliver hardcopy at MSF Holland Office at Wardher or Jigjiga.

Please Note that we only contact short-listed candidates.