Finance Officer - Jarar, Somali Regional State Of Ethiopia

DIVISION: Operations

TEAM: Finance Team

LOCATION: Jarar

CONTRACT TYPE: Fixed Term (1 year)

GRADE: D2  National                       

JOB FAMILY:  Programme

SALARY: As per Oxfam Pay scale

HOURS: 37.5 hours per week

FLEXIBLE WORKING

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

TEAM PURPOSE:

The Finance Officer will support the implementation of the programme by working directly with Oxfam’s and partners’ staff on the financial needs of the programme to ensure people affected by the crisis get timely, sufficient, and appropriate humanitarian assistance.  Together with the Finance team, the Finance Officer will be accountable for ensuring that all financial procedures are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures.   

 JOB PURPOSE:

Oxfam in Ethiopia is currently responding to a humanitarian need in the Somali region and the Finance Officer provides financial and grants management on a daily basis. This includes a review of financial documents and making sure payments are supported with appropriate source documents; preparation and processing of documents for payment, review, and coding of financial information and Journal entries as appropriate; assisting in data entry into the system, and maintenance of appropriate finance documentation after verifying all source documents for proper approval.

POST HOLDER REPORTS TO

Area Manager

JOBS REPORTING TO THIS POST

 Assistant

BUDGET RESPONSIBILITY

No

Key Responsibilities and Accountabilities

·       Ensure that all expenses are properly authorized and documented before payment through checking correct budget codes (in liaison with Donor Accountant) and seeking prior approval

·       Ensure that all payments are prepared on time and in accordance with all financial guidelines and approval procedures including processing check payments to suppliers and staff on a timely basis

·       Petty cash monitoring and process replenishment upon receiving valid financial documents

·       Review settlement of travel and training advances against Oxfam travel policy and prepare the journal entry  

·       Ensure data entry into (financial management) system is done timely and accurately

·       Upload weekly labor hour upload into the system and also prepare monthly payroll ensuring timesheets are completed

·       Prepare of the month-end pack including balance sheet analysis, bank reconciliation, and fixed asset schedule

·       File monthly income tax, withholding tax, and staff pension return to an appropriate government office

·       Assist in Oxfam internal and external year-end Audit schedules and provide all documents required by the auditor during the audit as well as answering some audit queries as needed

·       Maintain filing systems for all financial and accounting records and verify the completeness of the documentation as per the OI financial policy and government regulations

·       Ensure all financial and local government regulations adhere to the desired standards

Other responsibilities related to the Finance Team

·       Assist Finance team in reviewing and revising /developing financial policies and procedures

·       Assist Finance team in financial statement preparation and audit facilitation

·       Perform such other duties as assigned by the Head of Finance and Systems.

person specification

Most importantly, every individual at Oxfam GB needs to be able to:

·       Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE AND EQUALITY

Our Values

·       Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

·       Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

·       Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.

·       Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.

·       Accountability: We take responsibility for our action and inaction and hold ourselves accountable to the people we work with and for.

·       Courage: We speak truth to power and act with conviction on the justice of our causes.

·       Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality.

2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.

3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible

·       Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organisational attributes and feminist leadership approach mean for how we work

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam's internal /External application portal https://jobs.oxfam.org.uk / or https://jobs.oxfam.org.uk/vacancy/16815/description  on or before March 27, 2022.